BY ORDER OF ARNOLD AIR SOCIETY MANUAL 1 THE NATIONAL COMMANDER 1 ...

154 Pages·2010·0.89 MB·English

BY ORDER OF ARNOLD AIR SOCIETY MANUAL 1
THE NATIONAL COMMANDER 1 SEPTEMBER 2010
Operations
POLICIES AND PROCEDURES

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
Notice: This publication is available digitally on the Arnold Air Society WWW site at:
http://www.arnold-air.org. If you lack access, contact the Arnold Air Society-Silver Wings
(AAS-SW) Executive Management Center.
OPR: AAS EMC/NAC Certified by: AAS-SW Executive Director
(Capt Brian Tripp, USAF) (Brig Gen Richard B. Bundy, USAF, Ret)
(Capt Tyler Johnson, USAF)
Supercedes AASMAN-1, 1 July 2009. Pages: 154
Distribution: see AASMAN-1, para 4.15.1
This manual establishes the policies and procedures that guide the operation of the Arnold Air
Society (AAS). All AAS units and activities are subject to the provisions of the manual and are
further governed by all other pertinent official publications of the USAF, AFROTC, and AFCW.
SUMMARY OF REVISIONS
Changes include the creation of AAS Form 916 to be used for awards submissions. The figure
reference in AASMAN-1 chapter 17 was updated to reflect this.
AASMAN-1 Attachment 5 was changed to reflect a new suspense date for ARCON Roundtable
After Action Reports. These are now due NLT 30 days after ARCON.
The Society created an affiliation with the Military Order of World Wars (MOWW) which is
now referenced in section 3.8.6 under ―Additional Liaison Relationships.‖
The Chapter-Squadron Chief Of Protocol (CSCOP) position is now a mandatory squadron level
position for squadrons who have a respective Silver Wings Chapter. It is highly recommended
for squadrons who do not have SW chapters. With the addition of this position the AAS-SW
Liaison Officer position has been removed. These duties now belong to the CSCOP.

The AASMAN-1 has been updated to reflect the growing joint relations of AFROTC and the
United States Air Force Academy (USAFA). All prior references to AFROTC now include
USAFA.
The largest change to the 2010 AASMAN-1 is that it has been completely re-structured in order
to clarify the roles and responsibilities for all levels of leadership within Arnold Air Society in
separate and distinct chapters. All references have been updated accordingly.
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Chapter 1—Mission .......................................................................................................................9
1.1 Definition of Mission ..................................................................................................9
1.2 Objectives and Functions ............................................................................................9
1.3 Type of Organization ..................................................................................................9
Chapter 2—Membership.............................................................................................................10
Section 2A—Scope, Classes, and Induction of Membership ........................................................10
2.1 Scope and Classes of Membership ...........................................................................10
2.2 Active Membership ...................................................................................................10
2.3 Other Membership Classes .......................................................................................11
2.4 Transfer of Membership ...........................................................................................12
2.5 Candidate Training Program .....................................................................................12
Section 2B—Membership Reporting and Accounting ..................................................................12
2.6 New Members ...........................................................................................................12
2.7 Membership Renewal ...............................................................................................13
2.8 AAS Symbols............................................................................................................14
2.9 Certificates ................................................................................................................14
2.10 Insignia ......................................................................................................................15
2.11 Uniform Wear at AAS Functions .............................................................................15

Chapter 3—AAS Relationship With Other Organizations ......................................................17
3.1 Conflict With AFROTC/USAFA/Host Institution Procedures.................................17
3.2 Cadet Corps Positions ...............................................................................................17
3.3 Advisors ....................................................................................................................17
3.4 AFROTC/AAS Liaison Officer ................................................................................17
3.5 Air Force Association (AFA)....................................................................................17
3.6 Silver Wings..............................................................................................................18
3.5.3 Affiliation with Student Body Organizations ...........................................................19
3.8 Additional Liaison Relationships ..............................................................................19
3.8 Projects ......................................................................................................................19
3.9 General RulesProjects ..............................................................................................20
3.11 Hours Categorization ...……………………………………………………………21
Chapter 4—Executive Management Center .............................................................................23
4.1 Description ................................................................................................................23
4.2 Staff ...........................................................................................................................23
4.3 Recruitment ...............................................................................................................23
4.4 Hiring ........................................................................................................................23
4.5 Separation .................................................................................................................23
4.6 Executive Director’s Duties ......................................................................................24
4.7 Fall National Packet ..................................................................................................24
4.8 Suspense Summaries and Membership Reports .......................................................24
4.9 Installation Management ...........................................................................................25
4.10 Supply Stock .............................................................................................................25
4.11 Annual Audit .............................................................................................................25
4.12 National Financial Records and Fund Receipts ........................................................25
4.13 National Roster .........................................................................................................26
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4.14 News Releases ..........................................................................................................26
4.15 AAS Manuals ............................................................................................................26
4.16 AAS Manual Changes...............................................................................................27
Chapter 5—Board of Directors ..................................................................................................28
5.1 Description ................................................................................................................28
5.2 Meetings ....................................................................................................................28
5.3 Function and Authority .............................................................................................29
5.4 National Discipline ...................................................................................................29
5.5 Agendas.....................................................................................................................29
5.6 Committees ...............................................................................................................30
5.7 National Commander’s Interim Report ....................................................................31
5.8 Area Commanders’ Interim Reports .........................................................................31
5.9 AFA Involvement .....................................................................................................32
5.10 Members’ Expenses ..................................................................................................32
5.11 Area HQs Not In Good Standing ..............................................................................32
5.12 Contributions of Industrial Assistance ......................................................................32
5.13 Appeal of Decisions ..................................................................................................32
Chapter 6—Organization Structure and General Policy.........................................................33
6.1 Basic Concept and Structure .....................................................................................33
6.2 National Organization ...............................................................................................33
6.3 Legislative Bodies .....................................................................................................33
6.5 General Policies ........................................................................................................33
6.6 Normal Staff Duties ..................................................................................................34
6.7 Impeachment .............................................................................................................37
6.8 Resignation ...............................................................................................................37
6.9 Multiple Offices Held by a Member .........................................................................37
Chapter 7—National Headquarters ...........................................................................................39
7.1 Guidelines .................................................................................................................39
7.2 Selection ....................................................................................................................39
7.3 Headquarters Staff ....................................................................................................40
7.4 Dismissal ...................................................................................................................40
7.5 Additional Duties ......................................................................................................40
7.6 National Staff Assistants ...........................................................................................44
7.7 HQ Advisor ...............................................................................................................44
7.8 Impeachment .............................................................................................................44
7.9 Installation Management ...........................................................................................44
7.10 Mailing List ...............................................................................................................44
Chapter 8—Area Level Operations ...........................................................................................45
8.1 Description ................................................................................................................45
8.2 Squadron Reassignment ............................................................................................45
8.2
Area HQ Selection .........................................................................................................................45
8.4 Staff ...........................................................................................................................45
8.5 HQ Not in Good Standing.........................................................................................46
8.6 HQ Advisor ...............................................................................................................46
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8.7 Manuals and Supplements ........................................................................................46
8.8 Discipline ..................................................................................................................46
8.9 Area Newsletters .......................................................................................................47
8.10 Installation Management ...........................................................................................47
8.11 Finance ......................................................................................................................47
8.12 Roundtable Evaluations ............................................................................................47
8.13 Staff Duties ...............................................................................................................48
8.14 Impeachment .............................................................................................................49
8.15 Forms ........................................................................................................................49
8.16 Operations/Public Affairs (DO/PA) Reports ............................................................49
8.18 Squadron History Update ..........................................................................................49
8.19 Self-Inspections and Discrepancy Tracking .............................................................49
8.20 Introductory Reports and Reporting Limitations ......................................................50
Chapter 9—Squadron Operations .............................................................................................51
9.1 Definition ..................................................................................................................51
9.2 Good Standing ..........................................................................................................51
9.3 AAS Continuity ........................................................................................................51
9.4 Staff ...........................................................................................................................51
9.5 Membership ..............................................................................................................52
9.6 Advisor ......................................................................................................................52
9.7 Governing Publications .............................................................................................52
9.8 Finance ......................................................................................................................52
9.9 Discipline ..................................................................................................................52
9.10 Squadron Name Change ...........................................................................................52
9.11 Installation Management ...........................................................................................53
9.12 Liaison With School Administration ........................................................................53
9.13 Inspections ................................................................................................................53
9.14 Staff Duties ...............................................................................................................53
9.15 AAS Forms (AASF) .................................................................................................54
9.16 AAS Manual Copies .................................................................................................55
9.17 Squadron Project Reports .........................................................................................55
9.18 Impeachment .............................................................................................................55
9.19 New Squadron Activation .........................................................................................55
9.20 Inactivation of Units .................................................................................................56
9.21 Reactivation of Units ................................................................................................56
9.22 Voting Privileges of Members ..................................................................................56
9.23 Optional Unit Structure .............................................................................................56
Chapter 10—Local Operating Procedures ................................................................................58
10.1 General ......................................................................................................................58
Chapter 11—National Special Headquarters, Standing Committees, Business Chairman,
Parliamentarian, and Protocol ..............................................................................59
Section 11A—Special Headquarters..............................................................................................59
11.1 Special HQs ..............................................................................................................59
11.2 National Archives HQ...............................................................................................59
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11.3 The Joint Alumni Association of Arnold Air Society, Angel Flight and Silver
Wings (JAA) ............................................................................................................60
11.4 Internet Communications ..........................................................................................60
Section 11B—National Standing Committees...............................................................................60
11.5 National Standing Committees .................................................................................60
11.6 National Committee on AFROTC Affairs ................................................................60
11.7 National Finance Committee ....................................................................................61
11.8 National Awards Committee .....................................................................................61
11.9 NATCON Budget Committee...................................................................................61
Section 11C—National Business Chairman and National Parliamentarian ..................................62
11.11 National Business Chairman .....................................................................................62
11.12 National Parliamentarian ..........................................................................................63
Section 11D—Internet Communications .......................................................................................64
11.13 National Webmaster..................................................................................................64
Section 11E—Protocol...................................................................................................................66
11.14 Protocol .....................................................................................................................66
Section 11F—Oath of Office .........................................................................................................66
11.15 Oath of Office ...........................................................................................................66
Chapter 8—National Conclave (NATCON) Site Selection and NATCON HQ .....................67
Section 12A—Site Selection..........................................................................................................67
12.1 Site Selection ............................................................................................................67
12.2 NATCON Site Criteria .............................................................................................67
12.3 No NATCON Host Bids Received ...........................................................................68
Section 12B—NATCON HQ ........................................................................................................68
12.4 Description ................................................................................................................68
12.5 Selection ....................................................................................................................69
12.6 Staff ...........................................................................................................................69
12.7 Vacancies ..................................................................................................................70
12.8 Dismissals .................................................................................................................70
12.9 Runners Used During NATCON ..............................................................................70
12.10 Advisor ......................................................................................................................70
12.11 Finance ......................................................................................................................70
12.12 Physical Plant ............................................................................................................70
12.13 Library.......................................................................................................................71
12.14 Advance Information ................................................................................................71
12.15 Schedule of Events and Business Agendas ...............................................................71
12.16 Registration Packets ..................................................................................................71
12.17 National Archives HQ Material ................................................................................71
12.18 Financial Reporting and Funds Transfer...................................................................71
12.19 NATCON After-Actions Report ...............................................................................72
Chapter 13—National Conclave Legislative Process................................................................73
13.1 General Procedures ...................................................................................................73
13.2 Conclave Committees and Area Caucuses ...............................................................73
13.3 Rules, Ways, and Means Committee (RWMC) ........................................................75
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13.4 Production and Distribution of Resolutions ..............................................................76
13.5 Parliamentary Procedure and Voting ........................................................................76
13.6 Agendas.....................................................................................................................77
13.7 Joint AAS and SW Business .....................................................................................78
13.8 Minutes .....................................................................................................................78
Chapter 14—Conclaves ...............................................................................................................81
Section 14A—General Information ...............................................................................................81
14.1 Background and Purposes .........................................................................................81
14.2 Jurisdiction ................................................................................................................81
14.3 Procedures .................................................................................................................81
Section 14B—National Conclave (NATCON) ..............................................................................81
14.4 Scheduling.................................................................................................................81
14.5 Attendance ................................................................................................................81
14.6 Budget .......................................................................................................................81
14.7 Transportation ...........................................................................................................81
14.8 Social Functions ........................................................................................................82
14.9 Awards ......................................................................................................................82
14.10 Attire .........................................................................................................................82
14.11 Decorum ....................................................................................................................82
Section 14C—Area Conclaves ......................................................................................................82
14.12 Purpose and Objectives .............................................................................................82
14.13 Site Selection and Scheduling ...................................................................................82
14.14 Bidding ......................................................................................................................83
14.15 Conclave HQ Commander ........................................................................................83
14.16 Staff ...........................................................................................................................84
14.17 Presiding Officer .......................................................................................................84
14.18 Finances ....................................................................................................................84
14.19 Agendas.....................................................................................................................84
14.20 Transportation ...........................................................................................................85
14.21 Protocol .....................................................................................................................85
14.22 Commanders Calls ....................................................................................................85
14.23 Joint Conclaves .........................................................................................................85

Chapter 15—Financial Operations ............................................................................................86
15.1 Sources of Revenue and Account Management .......................................................86
15.2 Squadron Revenue ....................................................................................................86
15.3 Area Revenue ............................................................................................................86
15.4 National Revenue ......................................................................................................86
15.5 National-Level Budgets ............................................................................................87
15.6 NATCON HQ Budget...............................................................................................88
15.7 Special Headquarters/Agencies Budgets ..................................................................88
15.8 Planning Programming Budgeting System (PPBS) ..................................................88
15.9 National Finance Committee ....................................................................................88
15.10 National AAS Funds Management ...........................................................................88
15.11 Taxable Status and IRS Requirements ......................................................................88
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15.12 Elected HQs, Special HQs, and Silver Wings Reports .............................................89
15.13 Contracts and Bidding...............................................................................................89
15.14 Consolidated Programs Fund (CPF) .........................................................................89
15.15 Board of Trustees ......................................................................................................90
Chapter 16—Information Management ....................................................................................91
16.1 Procedures .................................................................................................................91
16.2 Communication Channels .........................................................................................91
16.3 Routing ......................................................................................................................91
16.4 Franked Envelopes ....................................................................................................91
16.5 First Class Mail .........................................................................................................91
16.6 Addresses ..................................................................................................................91
16.7 Letterhead .................................................................................................................91
16.8 Signature Blocks .......................................................................................................92
16.9 Acknowledgment of Communications .....................................................................92
16.10 Mail Polls ..................................................................................................................92
16.11 Orders ........................................................................................................................92
16.12 Unsatisfactory Support..............................................................................................92
16.13 Record Copies ...........................................................................................................92
16.14 Records Maintenance System ...................................................................................92
16.15 AAS Forms (AASF) .................................................................................................93
16.16 National and Area Level Forms ................................................................................94
16.17 Mailing List ...............................................................................................................95
16.18 Files Maintenance Plan .............................................................................................95
16.19 Personnel Files ..........................................................................................................95
16.20 Continuity Notebooks ...............................................................................................95
Chapter 17—Awards and Honors ..............................................................................................96
Section 17A—General Information ...............................................................................................96
17.1 Award Establishment ................................................................................................96
17.2 Award Nomination/Selection....................................................................................97
17.3 Ribbons .....................................................................................................................97
Section 17B—Unit Awards ...........................................................................................................97
17.4 Outstanding Squadrons .............................................................................................97
17.5 Eagle Award..............................................................................................................98
17.6 Fisher Leadership Development Award ...................................................................99
17.7 Samuel E. Anderson Trophy .....................................................................................99
17.8 LBJ Cup ....................................................................................................................99
17.9 LeMay-Ohio Award ..................................................................................................99
17.10 Apollo Award..........................................................................................................100
17.11 Phoenix Award........................................................................................................100
17.12 Colonel George Robert Hall Freedom Cup ............................................................100
17.13 General John D. Ryan Outstanding Public Affairs Award .....................................101
17.14 General John K. Cannon Most Improved Squadron Award………………...........101
Section 17C—Individual Honors .................................................................................................102
17.15 Arnold Air Letter Trophy........................................................................................102
17.16 ASU Commander’s Cup .........................................................................................102
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17.17 H.H. Arnold Sabre ..................................................................................................102
17.18 National Commander’s Award ...............................................................................103
17.19 Citations and Certificates of Appreciation ..............................................................103
17.20 Honorary National Commander ..............................................................................103
17.21 Honorary Membership ............................................................................................103
17.22 AAS Medals and Ribbons .......................................................................................103
17.23 AAS Medallions......................................................................................................105
17.24 Outstanding Squadron Advisor ...............................................................................105
17.25 Outstanding Area Advisor ......................................................................................106
17.26 Outstanding Financial Manager ..............................................................................106
17.27 Lieutenant Theodore C. Marrs Plaques ..................................................................106
17.28 Manhattan Gavel .....................................................................................................106
17.29 Scholarships ............................................................................................................106
17.30 Day Cup ..................................................................................................................106
17.31 Christopher D. Nichols Award ...............................................................................107
Section 17D—SW Awards to AAS .............................................................................................107
17.32 Colonel A.T. Reid Crimson Glory Award ..............................................................107
17.33 Ciccoli Joint Operations Award ..............................................................................107

Attachment 1—Arnold Air Society Constitution ....................................................................108
Attachment 2—Candidate Training Program, Initiation Ceremony, and National Test ...111
Attachment 3—Suspense Dates ................................................................................................119
Attachment 4—AAS Area Conclave (ARCON) Planning Package ......................................125
Attachment 5—Roundtable Evaluations .................................................................................139
Attachment 6—Continuity Notebook Guidelines ...................................................................145
Attachment 7—AAS Candidate Handout Concerning Hazing .............................................147
Attachment 8—AFROTC Cadre ..............................................................................................149
Attachment 9—Arnold Air Society Vision Statement ............................................................152
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Chapter 1—Mission
1.1. Definition of Mission. The Arnold Air Society (AAS) has adopted as its mission three
interrelated objectives which enhance the Air Force Reserve Officer Training Corps (AFROTC)
and United States Air Force Academy (USAFA) commissioning programs and project the USAF
image on campus and in the community.
1.2. Objectives and Functions.
1.2.1. First:
1.2.1.1. Objective: create a more efficient relationship among Air Force officer
candidates, in particular within the AFROTC.
1.2.1.2. Function: provides opportunities for greater interaction among collegiate level
Air Force officer candidates and encourages increased communication with Air Force
officers and leaders in national defense, government, and industry.
1.2.2. Second:
1.2.2.1. Objective: aid in the development of effective Air Force officers.
1.2.2.2. Function: provides expanded opportunities for Air Force officer candidates to
exercise leadership, management, organizational, and public relations skills.
1.2.3. Third:
1.2.3.1. Objective: further the purpose, traditions, and concepts of the United States Air
Force.
1.2.3.2. Function: provides opportunities for officer candidates to participate in campus
and community service activities, demonstrating the close relationship between civilian
and military institutions.
1.3. Type of Organization. By the nature of the functions stated in AASMAN-1, para 1.2, the
Society is primarily a professional, honorary service organization advocating the support of
aerospace power.
1.3.1. Professional. AAS is ―professional‖ because of the established intent of its
members to become officers in the USAF. AAS strives to instill an attitude of unselfish
dedication to and responsibility for fulfillment of the mission of the USAF, AFROTC, and
AAS.
1.3.2. Honorary. AAS is ―honorary‖ because of the high standards required of all cadets
admitted to membership.
1.3.3. Service. AAS is a ―service‖ organization because of the contributions and
assistance provided to the community, campus, and officer commissioning programs.
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Chapter 2—Membership
Section 2A—Scope, Classes, and Induction of Membership
2.1. Scope and Classes of Membership. AAS is an organization comprised of cadets in the
USAF officer candidate education and training programs at the USAFA and other university-
level institutions throughout the United States. Members are selected based on personal merit.
Four classes of membership exist: active, inactive, associate, and honorary.
2.2. Active Membership.
2.2.1. Requirements and Recruitment. Maintaining membership is vital to the success
of a squadron. Recruiting prospective members into AAS is the responsibility of all
squadron members who must encourage all cadets to join AAS and non-cadets to become
cadets. Distribute a recruiting letter to all prospective members inviting them to attend
squadron activities and learn what AAS is and what to expect as a candidate. All corps
members in good standing with the USAFA or AFROTC are eligible for AAS
membership and must be recruited.
2.2.2. Selection. Squadrons may enact membership selection regulations at their discretion
(as long as the policies comply with AASMAN-1, Attachment 2), with the following
exceptions:
2.2.2.1. Sex, race, creed, or national origin may not be included in the determining
factors.
2.2.2.2. Membership may not be denied to an active member transferring from another
squadron.
2.2.3. Retention of Active Membership. Once initiated into the Society, individuals may
retain active membership with full privileges until commissioning, so long as they remain
members in good standing. However, no member of the AAS who is disenrolled from
AFROTC or the USAFA may be a member of the Society, unless they are reinstated in
one of the programs. Members on an authorized leave of absence from or other form of
delay in their commissioning program may retain AAS membership in good standing.
2.2.4. Good Standing. To achieve good standing in AAS, the member must have paid all
applicable AAS dues and be under no form of disciplinary action. This status also applies
to squadrons who are required to complete the fall dues renewal process by 31 October
each year. See also AASMAN-1, paras 2.7.1, 14.7.3, 13.5.8, and 9.2.
2.2.5. Probation. Any active member of the AAS who is placed on academic probation,
either by the university, USAFA, or AFROTC detachment, must restrict his or her AAS
activities to those jointly approved by the AAS unit commander, professor of aerospace
studies (PAS), and commandant of cadets (COC).
2.2.6. Dismissal. Any member who is not fulfilling his or her obligation to the squadron,
as determined by the squadron members, may be dismissed from active membership and
will be informed by the squadron commander that he or she may no longer wear any AAS
insignia. Notify area HQ and the AAS Executive Management Center of this action within