board of education agenda

549 Pages·2017·31.04 MB·English

GLENDALE UNIFIED SCHOOL DISTRICT
223 North Jackson Street
Glendale, California 91206
[phone]

BOARD OF EDUCATION
AGENDA

July 17, 2018
Meeting No. 2
Regular Meeting
GLENDALE UNIFIED SCHOOL DISTRICT
223 North Jackson Street
Glendale, California 91206
[phone]

BOARD OF EDUCATION MEETING NO. 2
Administration Center

July 17, 2018

“Preparing our students for their future.”

Please Note Times

4:30 P.M. - Opening,

Public Communications
Information, Action,
Consent Calendar,
Reports

Closed Session

In accordance with the Americans with Disabilities Act (ADA) the District will provide accommodations, with reasonable
advanced notice, for any individual with a disability needing to participate in the Board Meeting and/or access the information
herein. Please contact the Glendale Unified School District Public Information Office to request such accommodations.
In accordance with the Brown Act revisions; public records relating to a Board meeting agenda item that are distributed to at
least a majority of Board members less than 72 hours before a regular meeting, may be inspected by the public at the District
administrative offices during regular business hours (8:00 a.m. to 4:00 p.m.).

AGENDA
ITEM PAGE

A. OPENING – 4:30 P.M.

1. Call to Order and Roll Call

2. Pledge of Allegiance led by Taline Arsenian, President, Glendale Teachers
Association

3. Certification of Compliance

To accommodate the requirement of Government Code Section 54954.2 in accordance with the
Brown Act revisions; the agenda for the meeting was posted on the bulletin board in the
Administration Center and the Glendale Unified School District website 72 hours prior to this
meeting.

4. Approval of Agenda Order

B. COMMUNICATIONS FROM PUBLIC

1. Public Communications

ADDRESSING THE BOARD OF EDUCATION—An individual or group representative may
address the Board of Education on any agenda item or subject within its jurisdiction by
completing a request card. Speakers are requested to state their name and address prior to
speaking to the Board. Not more than five minutes may be allotted to each speaker and no more
than twenty minutes to each subject, except by unanimous consent of the Board of Education.
A Speaker’s allotted time cannot be deferred to another speaker. Board Members may question
the speaker but there will be no debate or decision. The Superintendent may refer the matter to
the proper department for review.
Unified Agenda
July 17, 2018
Page 2 of 9

C. PUBLIC HEARING

1. Notice of Intention to Grant a “No-Build” Easement to Carmel Partners Realty
Investors, LLC

2. Notice of Intention to Grant a “Tieback” Easement to Carmel Partners Realty
Investors, LLC

D. INFORMATION

1. Acknowledgements of Service 11

The resignations and retirements of the employees listed have been accepted by the Assistant
Superintendent, Human Resources, as effective and final per Board Policy 4117.2, 4217.2, and
4317.2, and are being reported to the Board of Education for its information.

2. Actuarial Study Related to the Pre-Funding of Retiree Medical Cost 13

The importance of the identification and planning for the costs associated with retiree medical
benefits has been addressed by the Governmental Accounting Standards Board (GASB-45).
This report provides information regarding the estimated accrued but unfunded cost of health
and welfare benefits provided to employees upon their retirement. Additionally, representative
from Grant Thornton LLP will make a presentation to the Board.

3. Intent to Pursue a Joint-Use Park/Open Space Agreement between GUSD and 14
the City of Glendale for Use of Land Owned by the GUSD

This report will provide an opportunity for the Board of Education to discuss the possibility of
pursing a Joint-Use Park/Open Space agreement between GUSD and the City of Glendale.

4. District Office Renovation Costs Update 18

This report is intended to provide the Board and the community information regarding the cost
to renovate the district office.

5. Board of Education Priorities 20

As part of the overall planning process, the Board of Education establishes priorities that
identify major focus areas for the district. This report is being presented for the Board of
Education to determine its long-term priorities for the District.

6. Board of Education – District Related Committee, Organization, and Legislative 22
Assignments

Each year, the Board of Education President assigns Board members to various committees and
other representative functions.

7. Every Student Succeeds Act (ESSA) Local Control Accountability Plan (LCAP) 24
Federal Addendum

This information report will provide an Executive Summary of the Every Student Succeeds Act
(ESSA) Local Control Accountability Plan (LCAP) Federal Addendum.

8. Proposed New or Revised Board Policies Relating to Philosophy, Goals, 50
Objectives and Comprehensive Plans; Students-Welfare; Instruction; and Bylaws
of the Board

This report will provide the Board of Education with information on the need to create new or
revise existing Board Policies (BP) 0100 (Philosophy); BP 0420.4 (Charter Schools
Authorization); BP 5141.7 (Sun Safety); BP 6141.5 (Advanced Placement); BP 6172.1
(Concurrent Enrollment in College Classes); and BP 9124 (Attorney) as recommended by the
California School Boards Association (CSBA) and to comply with Education Code and federal
and state laws.
Unified Agenda
July 17, 2018
Page 3 of 9

D. INFORMATION - continued

9. Proposed Basic Textbook for Use in High Schools in the Area of Career 74
Technical Education

The proposed basic textbook is submitted for review and discussion by the Board of Education.
The book has been reviewed for content and evaluated by members of the Career Technical
Education Curriculum Study Committee. In accordance with Glendale Unified School District
Board Policy 6161.1, the textbook was available for review by parents and/or members of the
community prior to being presented to the Board of Education for their consideration. The
Secondary Education Council has reviewed the information and made a recommendation of
approval of the textbook to the Board of Education.

10. Proposed Course of Study Outlines for Use in Middle Schools and High Schools 75
in the Area of Mathematics

The proposed course of study outlines (Math 8B/Integrated I Accelerated, Integrated Math I
AA/AB, Integrated Math I BC/BD) are submitted for review and discussion by the Board of
Education. The course outlines have been reviewed for content and evaluated by members of
the Mathematics Curriculum Study Committee. The Secondary Education Council has
reviewed the information and made a recommendation of approval of the course outlines to the
Board of Education.

11. Proposed Revised Course Titles for Use in Middle and High Schools in the Area 106
of Mathematics

Proposed revisions to course of study titles for use in middle and high schools in the area of
Mathematics are submitted to the Board of Education for review and consideration (Math 7/8
Accelerated; Integrated II Accelerated; Integrated III Accelerated).

12. Update on Measure S and Facility Program 146

There will be a presentation including an update on the Superintendent’s Facility Advisory
Committee meeting, a review of the action items on the agenda, as well as a discussion of future
items that will be brought to the Board for consideration.

E. ACTION

1. Final State Budget and 2018-19 Initial Budget Adjustments 147

The Superintendent recommends that the Board of Education approve the District’s initial
budget adjustments to reflect changes in the State’s Final Budget.

2. Approval of Change Order No. 3 to Bid No. 112-15/16 with ACC Contractors, 151
Inc. for the Fremont Elementary School Overcrowding Relief Grant 2-Story
Building and Notice of Completion

The Superintendent recommends that the Board of Education approve Change Order No. 3 to
Bid No. 112-15/16 with ACC Contractors, Inc. for the Fremont Elementary School
Overcrowding Relief Grant 2-Story building in the amount of $238,292.86 and a Notice of
Completion.

3. Approval of Amendment No. 2 to Project Addendum No. 6 with Architecture 9 156
for Architectural Services for the Muir Elementary School Overcrowding Relief
Grant 2-Story Building

The Superintendent recommends that the Board of Education approve Amendment No. 2 to
Project Addendum No. 6 with Architecture 9 for architectural services for the Muir Elementary
School Overcrowding Relief Grant 2-story building in the amount of $9,103.31.
Unified Agenda
July 17, 2018
Page 4 of 9

E. ACTION - continued

4. Approval of Amendment No. 1 to Project Addendum No. 8 with Architecture 9 161
for Architectural Services for Glendale High School Overcrowding Relief Grant
Buildings

The Superintendent recommends that the Board of Education approve Amendment No. 1 to
Project Addendum No. 8 with Architecture 9 for architectural services for the Glendale High
School Overcrowding Relief Grant buildings in the amount of $57,470.15.

5. Approval of Change Order No. 1 to Bid No. 161-17/18 with Iceberg Heating & 166
Air Conditioning, Inc. for HVAC Replacement at Hoover High School

The Superintendent recommends that the Board of Education approve Change Order No. 1 to
Bid No. 161-17/18 with Iceberg Heating & Air Conditioning, Inc. for HVAC replacement at
Hoover High School in the amount of $30,000.00.

6. Award and Rejection of Bid No. 176-18/19 for Playground Paving Project at 168
Verdugo Woodlands and R.D. White Elementary Schools

The Superintendent recommends that the Board of Education award Bid No. 178-18/19 for
playground paving project at Verdugo Woodlands and R.D. White Elementary Schools to
Century Paving, Inc. for R.D. White Elementary School in the amount of $149,950.00; and
reject the bid for Verdugo Woodlands Elementary School.

7. Resolution No. 1 - Intent for Joint Use Public Park 169

The Superintendent recommends that the Board of Education adopt Resolution No. 1 Intent for
Joint Use Public Park.

8. Resolution No. 2 – Authorizing the Dedication of a “No-Build” Easement to 173
Carmel Partners Realty Investors, LLC

The Superintendent recommends that the Board of Education adopt Resolution No. 2
authorizing the dedication of a “No-Build” Easement to Carmel Partners Realty Investors, LLC.

9. Resolution No. 3 – Authorizing the Dedication of a “Tieback” Easement to 190
Carmel Partners Realty Investors, LLC

The Superintendent recommends that the Board of Education adopt Resolution No. 3
authorizing the dedication of a “Tieback” Easement to Carmel Partners Realty Investors, LLC.

10. Amendment to Property Exchange Agreement between Glendale Unified School 214
District and Carmel Partners Realty, LLC

The Superintendent recommends that the Board of Education approve an amendment to the
Property Exchange Agreement between Glendale Unified School District and Carmel Partners
Realty, LLC.

11. Variable Term Waiver Request for Bilingual Crosscultural, Language and 250
Academic Development (BCLAD) for the 2018-2019 School Year

The Superintendent recommends that the Board of Education approve the Variable Term
Waiver Requests for the hiring of teachers on waiver permits based on an insufficient number of
fully credentialed teachers who meet the District’s employment criteria for needed position(s).

12. Variable Term Waiver Request for Crosscultural, Language and Academic 251
Development (CLAD) for the 2018-2019 School Year

The Superintendent recommends that the Board of Education approve the Variable Term
Waiver Requests for the hiring of teachers on waiver permits based on an insufficient number of
fully credentialed teachers who meet the District’s employment criteria for needed position(s).
Unified Agenda
July 17, 2018
Page 5 of 9

E. ACTION - continued

13. Declaration of Need for Fully Qualified Educators for the 2018-2019 School Year 253

The Superintendent recommends that the Board of Education approve the Declaration of Need
for Fully Qualified Educators and to grant authorization for the hiring of teachers on emergency
permits based on an insufficient number of fully credentialed teachers who meet the District’s
employment criteria for needed position(s).

14. Approval of Agreement between Glendale Unified School District and Total 258
Recall Captioning, Inc.

The Superintendent recommends that the Board of Education approve the agreement between
Glendale Unified School District and Total Recall Captioning, Inc. in the amount of $80,000 for
providing Communication Access Real-time Translation (CART) services for students.

15. Approval of Agreement between Glendale Unified School District and Playworks 274
for Elementary Playground Supervision Training and Coaching Services

The Superintendent recommends that the Board of Education approve an agreement between
Playworks and Glendale Unified School District in the amount of not to exceeed $195,000 to
provide training and ongoing coaching support for all yard duty leaders and assistants for the
2018-19 school year.

F. CONSENT CALENDAR

All items under Consent Calendar are considered to be of a routine nature and are acted on with one
motion. Any recommendation may be removed from the Consent Calendar at the request of any Board
Member and placed under Action.

1. Minutes 284

The Superintendent recommends that the Board of Education approve the Minutes, as listed.

a. Regular Meeting No. 32 June 19 2018
b. Special Meeting No. 1 July 9, 2018

2. Certificated Personnel Report No. 1 297

The certificated report recommends approval of the following:

Maternity leaves of absence, a health leave of absence, an extension of health leave of absence,
family & medical leaves of absence, an opportunity leave of absence, additional assignments, a
change of management position, a voluntary decrease in assignment, elections, elections
hourly/daily, additional compensation, transportation authorization, revision to previous
personnel reports, personal services agreements and conference/workshop/meeting
authorizations.

3. Classified Personnel Report No. 1 335

The classified report recommends approval of the following:

Medical leave of absence; family & medical leave of absence; family & medical leave of
absence - intermittent; maternity leave of absence; election from eligibility list; additional
assignment temporary - at established rate of pay; change of assignment; revisions to previous
board reports; election of classified hourly substitute; election of classified/non classified hourly
substitute; personal services agreements; and conference/workshop/meeting authorization.

4. Warrants 373

The Superintendent recommends that the Board of Education approve Warrants totaling
$25,751,862 for June 1, 2018 through July 10, 2018.
Unified Agenda
July 17, 2018
Page 6 of 9

F. CONSENT CALENDAR - continued

5. Purchase Orders 379

The Superintendent recommends that the Board of Education approve Purchase Orders totaling
$3,579,306.18 for the period of June 2, 2018 through June 29, 2018.

6. 2017-18 Transfer of Cash Balance from the General Fund (01.0) to the Capital 401
Project and Improvement Fund (40.1)

The Superintendent recommends that the Board of Education approve the 2017-18 cash balance
transfer of $1,541,960.25 from the General Fund (01.0) to the Capital Project and Improvement
Fund (40.1). This represents the District’s portion of tax increment funding from City’s Central
Redevelopment Project area.

7. 2017-18 Transfer of Cash Balance from the General Fund (01.0) to the Capital 402
Project and Improvement Fund (40.1)

The Superintendent recommends that the Board of Education approve the 2017-18 cash balance
transfer of $1,463,110.56 from the General Fund (01.0) to the Capital Project and Improvement
Fund (40.1). This represents the District’s portion of tax increment funding from City’s San
Fernando Corridor Redevelopment Project area.

8. 2017-18 Cash Transfer of Funds from the Debt Service Fund (56.0) to the 403
General Fund (01.0).

The Superintendent recommends that the Board of Education approve the cash transfer of
$1,197,596 from the Debt Service Fund (56.0) to the General Fund (01.0).

9. Agreement with FilmL.A., Inc. 404

The Superintendent recommends that the Board of Education approve a one-year extension of
the agreement between Glendale Unified School District and FilmL.A., Inc.

10. Approval of Agreement with AbilityFirst of Southern California for Use of 435
School Facilities

The Superintendent recommends that the Board of Education approve the agreement with
AbilityFirst of Southern California for the use of district facilities for the operation of an
extended day care recreational program for 2018-2019 (formerly operated by Easter Seals of
Southern California).

11. Extension of Memorandum of Understanding with Western Diocese of the 441
Armenian Church of North America

The Superintendent recommends that the Board of Education approve the Memorandum of
Understanding with the Western Diocese of the Armenian Church of North America regarding
the use of Eleanor J. Toll parking lot for overflow parking.

12. Approval of Notice of Completion with ARC Construction, Inc. for Bid No. 148- 446
16/17 for Fire Lane Turnaround Installation at Hoover High School

The Superintendent recommends that the Board of Education approve a Notice of Completion
with ARC Construction, Inc. for Bid No. 148-16/17 for fire lane turnaround installation at
Hoover High School.

13. Approval of Agreement with Paradise Construction & Contract Management, 448
Inc. for the Sale of Six (6) Portable Buildings at La Crescenta and Jefferson
Elementary Schools

The Superintendent recommends that the Board of Education approve the agreement with
Paradise Construction & Contract Management, Inc. for the sale of six (6) portable buildings at
La Crescenta and Jefferson Elementary Schools for a total price of $6.00.
Unified Agenda
July 17, 2018
Page 7 of 9

F. CONSENT CALENDAR - continued

14. Approval of Agreement with The First Tee of Orange County for the Sale of One 453
(1) Portable Building at Jefferson Elementary School

The Superintendent recommends that the Board of Education approve the agreement with The
First Tee of Orange County for the sale of one (1) portable building at Jefferson Elementary
School for a total price of $1.00.

15. Authorization for Utilization of the San Gabriel Valley Food Service Cooperative 458
Purchasing Group 2018-2019 Bid/RFP Contract Awards/Extensions

The Superintendent recommends that the Board of Education authorize utilization of the San
Gabriel Valley Food Service Cooperative Purchasing Group 2018-2019 Bid/RFP Contract
Awards/Extensions.

16. Adoption of Piggybackable Contracts for Equipment, Materials, and Services 460

The Superintendent recommends that the Board of Education approve adoption of
piggybackable contracts for the purchase of equipment, materials, and services.

17. Termination of Contract with Paradise Construction & Contract Management, 461
Inc. (Bid No. 173-17/18)

The Superintendent recommends that the Board of Education approve the termination of
contract with Paradise Construction & Contract Management, Inc. (Bid No. 173-17/18).

18. Termination of Contracts with Color New Co. and Fix Painting Co. 462
(Bid No. 164-17/18)

The Superintendent recommends that the Board of Education approve the termination of
contracts with Color New Co. and Fix Painting Co. (Bid No. 164-17/18).

19. Authorization of Dispose of Surplus Property 463

The Superintendent recommends that the Board of Education declare a Food Service truck
located at Columbus Elementary School; various furniture items located at Roosevelt Middle
School; and various computer equipment located at ETIS as obsolete and surplus, and authorize
disposal in the most cost efficient and environmentally responsible manner.

20. Agreement with Claremont Graduate University 470

The Superintendent recommends that the Board of Education approve an Affiliation Agreement
between Glendale Unified School District and Claremont Graduate University.

21. Quarterly Uniform Complaint Report Summary, Williams Settlement Legislation 493

The Superintendent recommends that the Board of Education approve the submission of the
Quarterly Uniform Complaint Report Summary, as mandated under the Williams Court Case
Settlement, to the Superintendent of the Los Angeles County Office of Education.

22. Reclassification of Student Records 495

The Superintendent recommends that the Board of Education authorize the reclassification of
the student records listed in this Board Report as Class 3 Records, not required by law to be
neither retained nor worthy of further preservation by the school district.
Unified Agenda
July 17, 2018
Page 8 of 9

F. CONSENT CALENDAR - continued

23. Approval of New or Revised Board Policies Relating to Students, Students- 499
Progress, Students-Welfare, and Business and Noninstructional Operations

The Superintendent recommends that the Board of Education approve new or revised Board
Policies (BP) 5111 (Admission); BP 5111.1 (District Residency); BP 5125 (Student Records);
BP 5131.2 (Bullying); BP 5131.4 (Student Disturbances); BP 5145.9 (Hate-Motivated
Behavior); and BP 3516 (Emergencies and Disaster Preparedness Plan) as recommended by the
California School Boards Association (CSBA) and to comply with Education Code and federal
and state laws.

24. Acceptance of Specialized Secondary Program (SSP) Funds for the 2018-2019 518
School Year

The Superintendent recommends that the Board of Education accept a Specialized Secondary
Programs (SSP) Grant in the amount of $15,000 for the Computer-Aided Manufacturing (CAM)
Program at Clark Magnet High School for the 2018-2019 school year.

25. Approval of Services Agreement between Glendale Adventist Medical Center and 519
Glendale Unified School District for Athletic Training

The Superintendent recommends that the Board of Education approve the Services Agreement
between Glendale Adventist Medical Center and Glendale Unified School District in the amount
of $99,000 for continued athletic training at the three comprehensive high schools

26. Approval of Agreement with LinkedIn 524

The Superintendent recommends that the Board of Education approve an agreement in the
amount of $33,000.00 with LinkedIn (previously Lynda.com) for subscriptions to an online
library of instructional videos and software to supplement Career Technical Education courses
in the 2018-2019 school year.

27. Approval of Supplementary Textbooks for Use in High Schools in the Area of 527
Mathematics

The Superintendent recommends that the Board of Education approve supplementary textbooks
for use in high schools in the area of Mathematics. The books, Barron’s AP Calculus and
Calculus 3rd Ed. Student Hardbound Set with eBook, have been reviewed for content and
evaluated by members of the Mathematics Curriculum Study Committee.

28. Approval of Agreement with Phillips Graduate University for School Counseling 528
Interns

The Superintendent recommends that the Board of Education approve an agreement between
Glendale Unified School District and Phillips Graduate University to provide interns with an
opportunity to gain practical field work experience and to provide social and emotional support
to GUSD students for the 2018-2023 school years.

29. Approval of Agreement with Pacific Oaks College for School Counseling Interns 534

The Superintendent recommends that the Board of Education approve an agreement between
Glendale Unified School District and Pacific Oaks College to provide interns with an
opportunity to gain practical field work experience and to provide social and emotional support
to GUSD students for the 2018-2023 school years.

30. Approval of Agreement with California State Polytechnic University, Pomona, 540
for School Counseling Interns

The Superintendent recommends that the Board of Education approve an agreement between
Glendale Unified School District and California State Polytechnic University, Pomona, to
provide interns with an opportunity to gain practical field work experience for 2018-2019 school
year.
Unified Agenda
July 17, 2018
Page 9 of 9

F. CONSENT CALENDAR - continued

31. Memorandum of Understanding with Taking the Reins 542

The Superintendent recommends that the Board of Education approve the Memorandum of
Understanding with Taking the Reins to provide an Animal Studies Program for female students
at Roosevelt Middle School in the 2018-2019 school year.

32. Acceptance of Gifts 547

The Superintendent recommends that gifts to the District be accepted and that letters of
appreciation be written to the donors.

G. REPORTS AND CORRESPONDENCE

1. Board

2. Superintendent

H. CLOSED SESSION

1. Personnel matters relating to the appointment, employment or evaluation
of school based and non-school based district management positions
pursuant to Government Code §54957.

2. Personnel matters relating to the discipline, dismissal and release of
school-based employees pursuant to Government Code §54957.

3. Conference with Real Property Negotiators pursuant to Government
Code 54956.8
Property: Approximately 40,000 square feet of real property, referred to as a
portion of the District Office Site, located at 223 N. Jackson Street, Glendale,
California 91206 (Property)
Negotiating Parties: Glendale Unified School District (Proposed Exchangor),
Winfred Roberson, Superintendent, Constance Schwindt, Atkinson, Andelson,
Loya, Rudd & Romo, and property consultant Sam S. Manoukian, RE/MAX;
and one or more representatives from Carmel Partners which may acquire the
Property through an exchange agreement pursuant to applicable California law
(Proposed Exchange)
Under Negotiation: Instructions to negotiators will concern price and terms of
payment as related to the possible exchange of the identified Property.

4. Conference with Legal Counsel - Anticipated Litigation – Initiation of
litigation pursuant to section 54956.9(c): One potential case

I. RETURN TO REGULAR MEETING

J. ADJOURNMENT