Bluffton Township Fire District Fire Apparatus RFP#032015

101 Pages·2015·3.05 MB·English

2015
Bluffton Township Fire District
Fire Apparatus RFP#032015
BTFD Apparatus Committee
Bluffton Township Fire District
1/21/2015
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Bluffton Township Fire District
NFPA 1901 Fire Apparatus RFP
This document represents extensive research and development by the Bluffton Township Fire
District Apparatus Replacement Committee and other members of the Fire Department. The
results contain countless hours devoted to building this specification to represent the Fire
Districts interest and pursuing the best designed fire apparatus to suit our current needs as well as
future growth, of the Fire District.
The Apparatus Replacement Committee is pleased to submit this document to Chief Thompson,
the Fire Board and all the members of the Bluffton Township Fire District.
Respectfully,
BTFD Apparatus Replacement Committee

Sitting Members
Steve McKinley, Battalion Chief, Maintenance Division, Chairman
Paul Boulware, Deputy Chief, Administration
Ben Rushing, Captain, Shift 1 Representative
Daniel Connelly, Fire Fighter, Shift 2 Representative
Michael Provo, Fire Fighter, Shift 3 Representative
Joe Paola, Board Member Representative
Tim Tuten, Maintenance Technician, Maintenance Division
Tyler Williams, Maintenance Technician, Maintenance Division

Associate Members
Richard Cramer, Deputy Chief, Operations
Terry Sheriff, Battalion Chief, Training Division

Brian Cleland, Maintenance Technician, Maintenance Division

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Table of Contents
1. CONTENTS
2. Requisition for Proposal, Intent, Instructions (Pages 5-13)
3. Chassis (Frame, suspension, axles, brakes, tires, bumpers, air system)
(Page 14)
4. Engine (Engine, radiator, alternator, filters, intake, exhaust, engine brake)
(Pages 17-20)
5. Transmission (Transmission, transmission cooler, drive shafts, U joints)
(Page 21)
6. Cab, Exterior (Cab, windshield wipers & washer system, door & grab
bar handles) (Pages 22-27)
7. Cab, Interior (Seats, dashboard, gauges, overhead, intercom, engine
tunnel, EMS & Communication compartment’s, SCBA brackets, helmet
brackets, upholstery, insulation) (Pages 27-39)
8. Lighting (Pages 39-42)
9. Hose Bed & Body (Hose bed, partitions) (Page 42)
10. Pump (Pump & accessories) (Pages 50-51)
11. Pump Housing Module (Pump housing & controls) (Pages 51-59)
12. Emergency Package (Sirens, emergency lighting) (Pages 60-62)
13. Paint & Stripping (Paint scheme, stripping & decals) (Pages 62-64)
14. Pricing, Options, Discounts and Trades (Pages 65-66)
15. Parts, Warranties & Certifications (Pages 66-70)
16. Disclaimer & Miscellaneous (Pages 70
17. Diagrams of Specifications pages71, 31,32,52,53, numbered after
page 70)
18. Evaluation Criteria (Pages 76-77)
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19. Exhibits A-E (Pages 78-89)
20. Non-Discrimination Statement (Pages 90-91)
21. Title VI Notice (Page 92)
22. Special Instructions (Pages 93-96)
23. Contractual Requirements (Pages 97-101)
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SPECIFICATIONS FOR A NFPA 1901 CLASS A PUMPER Y N

2. RFP INTENT, INSTRUCTIONS & INFORMATION

Vendors shall indicate, by each underlined paragraph header, in the respective

column as to whether they comply the component or not, with a Y in the Yes column or

an N in the No column. Any paragraph component without an indication or incorrectly
marked will be logged as non-compliant.

Sealed Requisition for Proposal, henceforth called RFP’s will be received by Bluffton
Township Fire District, herein referenced as the “Fire District”, for the furnishing of all
necessary labor, equipment and material for the fire apparatus and other equipment as

outlined in the following specifications.

Sealed RFP’s should be delivered in person or mailed to Bluffton Township Fire
District, Attention: B/C Steve McKinley, 357 Fording Island Road, Bluffton, SC 29909

until 3:00 p.m., March 20, 2015. All RFP’s will be time / date stamped when received.

If mailed, it is the vendor’s responsibility to make sure RFP is sent with and a delivery
confirmation is received. Sealed RFP’s received after the aforementioned time & date

will be returned unopened to the vendor.

RFP TIMELINE
RFP release, February 18, 2015

RFP question submission deadline, March 10, 2015

RFP submission deadline, March 20, 2015, 3:00 p.m.

RFP closing, March 20, 2015, 3:00 pm, @ Station 35, 357 Fording Island Road

The sealed RFP’s will be received until 3:00 pm on March 20, 2015, there will be no
public opening for the RFP s and information concerning the responses will not be
available to the public until after the contract is awarded. All information contained in
the submitted RFP document shall remain valid for 90 days from opening. Bluffton
Township Fire District reserves the right to reject any and all RFP’s. The RFP’s will be
evaluated based on the best interest and performance requirements that meet the needs
of the Bluffton Township Fire District. All questions regarding this RFP shall be
directed to Battalion Chief Steve McKinley in an email format addressed to
[email protected]. Phone calls with questions are prohibited and will not be
accepted.

INTENT OF SPECIFICATIONS
It shall be the intent of these specifications to cover the furnishing and delivery of one
(1) complete NFPA 1901 fire apparatus. These detailed specifications cover the
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requirements as to the type of construction, finish, equipment and tests to which the fire
apparatus shall conform. Minor details of construction and materials, which are not
otherwise specified, are left to the discretion of the manufacturer, but must meet the
approval of Bluffton Township Fire District.
Images and illustrative material in this specification are as accurate as known at the
time of publication, but are subject to change without notice. Images and illustrative
material is for reference only, and may include optional equipment and accessories and
may not include all standard equipment.

INSTRUCTIONS TO VENDORS
The Bluffton Township Fire District is a political subdivision of Beaufort County. The
Fire District and potential vendors will follow Beaufort County’s Purchasing
Ordinance, Division 4 of the Code of Ordinances which may be found on the County
website, www.bcgov.net/departments/finance.

RFP’s shall only be considered from companies that have an established reputation in
the field of fire apparatus construction and have been in business for a minimum of 20
years. Furthermore, in order to insure fair, ethical, and legal competition, neither the
original equipment manufacturer (O.E.M.) nor parent company of the O.E.M. shall
have ever been fined or convicted of price fixing, bid rigging, or collusion in any
domestic or international fire apparatus market.

The vendor shall only represent one line of apparatus. Each vendor shall furnish
satisfactory evidence of their ability to construct the apparatus specified. Any apparatus
manufacturer or their parent company which has had a performance bond called in the
last 10 years shall not be eligible to bid. Any bids from these manufactures shall be
immediately rejected.

Each RFP shall be accompanied by a set of manufacturer's specifications consisting of
a detailed description of the apparatus, construction methods, and equipment proposed
to which the apparatus furnished under contract shall conform. These specifications
shall indicate size, type, model and make of all components parts and equipment,
providing proof of compliance with each and every item in the Bluffton Township Fire
District's advertised specifications.

Three hard copies of this document are required with one marked “Original”. In
addition, one (1) electronic copy shall be included on a CD.

Bluffton Township Fire District will utilize this advertised specification to compare all
submitted bid proposals. To facilitate comparison, all bid proposal specifications shall
be submitted in the same sequence as the advertised specification.
The purchaser's specification shall, in all cases, govern the construction of the
apparatus, unless a properly documented exception or change order has been approved
by Bluffton Township Fire District.

THE BLUFFTON TOWNSHIP FIRE DISTRICT RESERVES THE RIGHT TO
REJECT ANY AND ALL RFP’S WHICH DO NOT MEET THESE
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SPECIFICATIONS AND TO DEEM WHICH BID SERVES THE BEST INTEREST
OF THE BLUFFTON TOWNSHIP FIRE DISTRICT. THE DISTRICT ALSO
RESERVES THE RIGHT TO NEGOTIATE AND OR MAKE SUBSTITUTIONS
WITHIN THIS RFP.
EXCEPTIONS
These specifications are based upon design and performance criteria which have been
developed by the fire department as a result of extensive research and careful analysis.
Subsequently these specifications reflect the level of quality and performance of the
type of fire apparatus that is acceptable at this time and all specifications herein
contained are considered as minimum.

Vendors shall indicate, by each paragraph with a “yes or no” in the respective column,
as to whether their RFP complies with the paragraph. Any paragraph without an
indication will be logged as non-compliant.

If a product brand name is specified and it is commercially available to all vendors, an
exception to such items is not acceptable. On the other hand a manufacturer shall not
provide an item that is commercially available and when replacement is needed, the
item is found to be proprietary to the manufacture.

Example; Bluffton Township Fire District needs to replace a cab lift pump. The cab lift
pump label contains the company contact information, a model & part number. When
the company is contacted, BTFD is told the part is proprietary and must be purchased
through the apparatus manufacturer.

The exception to the above statement is, if the components are manufactured and or
built by the apparatus manufacturer, those item(s) would be considered proprietary. All
other components will be available for purchase from respective component vendors.

The vendor may submit an exception as long as the exception is equal to or superior to
that specified and provided the exception is listed with fully detailed explanation on a
separate page, as described below.

All deviations, no matter how slight, shall be clearly explained on a separate sheet, in
the bid sequence, citing the page and paragraph number(s) of the specifications, how
the proposal deviation is different, how the deviation meets or exceeds the
specifications and why it is necessary, and entitled "EXCEPTIONS TO
SPECIFICATIONS".

The Bluffton Township Fire District reserves the right to require a vendor to provide
proof in each case that a substituted item is equal to that specified. The Bluffton
Township Fire District will determine if the substituted item is equal to or better and
decide whether to accept or reject the excepted item. All decisions are final.

GENERAL DESIGN AND CONSTRUCTION
The cab, chassis and body are to be entirely designed, fabricated, assembled and
painted by the vehicle manufacturer.
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QUALITY AND WORKMANSHIP
All steel welding shall follow American welding Society D1.1-2004 recommendations
for structural steel welding. All aluminum welding shall follow American welding
Society and ANSI D1.2-2003 requirements for structural welding of aluminum. All
sheet metal welding shall follow American Welding Society B2.1-2000 requirements
for structural welding of sheet metal. Flux core arc welding to use alloy rods, type
7000, American welding Society standards A5.20-E70T1. Employees classified as
welders are tested and certified to meet the American Welding Society codes upon hire
and every three (3) years thereafter. The manufacturer shall be required to have an
American welding Society certified welding inspector in plant during working hours to
monitor weld quality.

The manufacturer shall also be certified to operate a Quality Management System
under the requirements of ISO 9001. These standards sponsored by the International
organization for Standardization (ISO) specify the quality systems that shall be
established by the manufacturer for design, manufacture, installation and service. A
copy of the certificate of compliance shall be included with the bid.
To demonstrate the quality of the product and service, each vendor shall provide a list
of at least 5 (five) fire departments/municipalities with contact information, that have
purchased from the representing dealer.

MANUALS AND SERVICE INFORMATION
The manufacturer shall supply at time of delivery, complete operation, maintenance &
parts manuals covering the complete apparatus as delivered. (1) Electronic and (2) hard
bound copies are required. A permanent plate shall be mounted in the driver’s
compartment which specifies the quantity and type of fluid required including engine
oil, engine coolant, transmission, pump transmission lubrication, pump primer and
drive axle.

PERFORMANCE TESTS AND REQUIREMENTS
A road test shall be conducted with the apparatus fully loaded and a continuous run of
ten (10) miles or more shall be made under all driving conditions, during which time
the apparatus shall show no loss of power or overheating. The transmission drive shaft
or shafts, and rear axle shall run quietly and be free from abnormal vibration or noise
throughout the operating range of the apparatus. Vehicle shall adhere to the following
parameters:
A) The apparatus, when fully equipped and loaded, shall have not less than 25 percent
nor more than 50 percent of the weight on the front axle, and not less than 50 percent
nor more than 75 percent on the rear axle.
B) The apparatus shall be capable of accelerating to 35 mph from a standing start
within 25 seconds on a level concrete highway without exceeding the maximum
governed rpm of the engine.
C) The service brakes shall be capable of stopping a fully loaded vehicle in 35 feet at
20 mph on a level concrete highway. The air brake system shall conform to Federal
Motor vehicle Safety Standards (FMVSS) 121.
D) The apparatus, fully loaded, shall be capable of obtaining a speed of 50 mph on a
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level concrete highway with the engine not exceeding the governed rpm (full load).

FAILURE TO MEET TEST
In the event the apparatus fails to meet the test requirements of these specifications on
the first trial, second trials may be made at the option of the vendor within 30 days of
the date of the first trial. Such trials shall be final and conclusive and failure to comply
with these requirements shall be cause for rejection. Failure to comply with changes to
conform to any clause of the specifications, within 30 days after notice is given to the
vendor of such changes, shall also be cause for rejection of the apparatus. Permission
to keep or store the apparatus in any building owned or occupied by the purchaser or its
use by the purchaser during the above-specified period with the permission of the
vendor shall not constitute acceptance.

SINGLE SOURCE MANUFACTURER
RFQ’s shall only be accepted from a single source apparatus manufacturer. The
definition of single source is; a manufacturer that designs and manufactures their
products using an integrated approach, including the chassis, cab and body being
designed, fabricated and assembled on the manufacturer's premises. The warranties
relative to all major components (excluding component warranties such as engine,
transmission, axles, pump, etc.) must be from a single source manufacturer and not
split between manufacturers (i.e. body, cab, chassis). The vendor can / may be asked to
provide evidence that they comply with this requirement.

WARRANTY & SERVICE
The warranty & service shall consist of two (2) parts. First, the dealer and
manufacturer warranty service and second, the Bluffton Township Fire District shall be
a warranty center representing the manufacturer.

SERVICE AND WARRANTY SUPPORT (DEALER)
TO GUARANTEE FULL SERVICE AFTER DELIVERY, THE SELLING VENDOR
/ DEALERSHIP MUST BE CAPABLE OF PROVIDING SERVICE WHEN
REQUIRED.
The vendor/dealership shall show that the company is in position to render prompt
service and to furnish replacement parts.

Each vendor/dealership must be able to provide factory authorized service and parts
capable of satisfying the warranty service requirements and parts requirements of the
vehicle(s) being purchased. Service should be available within 24 hours of notification
and parts within 48 hours of notification. A factory authorized service/repair center
should be located within a reasonably acceptable distance from The Bluffton Township
Fire District.

DEALER ORGANIZATION
Name of Dealer submitting proposal:
_________________________________________
Name of Manufacturer Dealer represents:
_____________________________________
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Territory Dealer covers for manufacturer:
_____________________________________
Number of years Dealer has represented Manufacturer:
__________________________
Dealer’s factory service center is located ________ miles from Bluffton, SC.
Dealer can provide service within ____ hours and parts within ____ hours of
notification.

SERVICE AND WARRANTY SUPPORT (MANUFACTURER)
The manufacturer shall provide adequate factory training for four (4) Bluffton
Township Fire District Maintenance Technicians, up to 24 hours each at no additional
cost to the District.
Parts identification shall be provided to both the dealer and the Fire Department
through an on line web based application for the specific truck reflected in this
specification and or (3) electronic copies of the same information including an “As
built part list” with all applicable part numbers and descriptions of all materials used in
the manufacturing process. The web based application access will be granted using the
specific VIN number of the vehicle. The online web application will provide the
ability to view complete bills of materials, digital photographs, parts drawings,
assembly drawings, and access to all current operation, maintenance and service
publications. The manufacturer must also maintain a 24 hour/ 7 day a week,
emergency hotline.

WARRANTY & SERVICE SUPPORT (BLUFFTON TOWNSHIP FIRE
DISTRICT)
The Bluffton Township Fire District shall be a warranty center representing the
manufacturer awarded the contract. The manufacturer and Bluffton Township Fire
District shall negotiate an hourly rate for warranty repairs performed by the District.
The District shall be compensated for all time & materials used or related to warranty
repairs. Parts for warranty repairs shall be furnished by the manufacturer.

LIABILITY
The successful vendor shall defend any and all suits and assume all liability for the use
of any patented process including any device or article forming a part of the apparatus
or any appliance furnished under the contract. To ensure this will occur, the vendor
shall carry the following minimum insurance.

COMMERCIAL GENERAL LIABILITY INSURANCE
The successful vendor shall, during the performance of the contract and for three (3)
years following acceptance of the product, keep in force at least the following
minimum limits of commercial general liability insurance:
Each Occurrence$1,000,000
Products/Completed Operations Aggregate$1,000,000
Personal and Advertising Injury$1,000,000
General Aggregate$5,000,000
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