August 4, 2014 Meeting Agenda

83 Pages·2014·1.37 MB·German

MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · 3434 COLWELL AVENUE · SUITE 200 · TAMPA, FLORIDA 33614

MIRA LAGO WEST
COMMUNITY DEVELOPMENT DISTRICT

BOARD OF SUPERVISORS’ MEETING
AUGUST 4, 2014
MIRA LAGO WEST
COMMUNITY DEVELOPMENT DISTRICT
AGENDA
AUGUST 4, 2014 at 7:00 p.m.

Sunset Grill at Little Harbor
602 Bahia Del Sol Blvd., Ruskin, Florida 33570

District Board of Supervisors Robert McCarthy Chairman
Hector Ortiz Vice Chairman
Debbie McGrory Assistant Secretary
Jennifer Parra Assistant Secretary
Simon Schmieder Assistant Secretary

District Manager Greg Cox Rizzetta & Company, Inc.
Christine Hanlon Rizzetta & Company, Inc.

District Attorney Scott Steady Burr Forman, LLP

District Engineer Rick Schappacher Schappacher Engineering & Surveying, Inc.

All cellular phones and pagers must be turned off while in the meeting room.

The District Agenda is comprised of five different sections:

The meeting will begin promptly at 7:00 p.m. with the first section which is called Audience Comments. The
Audience Comments portion of the agenda is when individuals may comment on matters that concern the District. Each
individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide
a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A
MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER
OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business
Administration section contains items that require the review and approval of the District Board of Supervisors as a
normal course of business. The third section is called Business Items. The Business Items section contains items for
approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis.
Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing.
During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one
comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by
contacting the Manager’s office at [phone] at least seven days in advance of the scheduled meeting. Requests to
place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14)
days prior to the date of the meeting. The fourth section is called Staff Reports. This section allows the District Manager,
Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board
action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to
prepare certain items in an effort to meet residential needs.

Public workshop sessions may be advertised and held in an effort to provide informational services. These sessions allow
staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations
prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate
in this meeting is asked to advise the District Office at [phone], at least 48 hours before the meeting. If you are
hearing or speech impaired, please contact the Florida Relay Service at 1 [phone], who can aid you in contacting
the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be
based.
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE • 3434 COLWELL AVENUE • SUITE 200 • TAMPA, FL 33614

July 25, 2014
Board of Supervisors
Mira Lago West Community
Development District

AGENDA

Dear Board Members:

The public hearing and regular meeting of the Board of Supervisors of Mira Lago West
Community Development District will be held on Monday, August 4, 2014 at 7:00 p.m., at the
Sunset Grill at Little Harbor, located at 602 Bahia Del Sol Blvd., Ruskin, Florida 33570. The
following is the agenda for this meeting:

1. CALL TO ORDER
2. AUDIENCE COMMENTS
3. BUSINESS ADMINISTRATION
A. Consideration of Minutes of Board of Supervisors’
Meeting held on June 2, 2014 ......................................................Tab 1
B. Consideration of Operation & Maintenance
Expenditures for May and June 2014 ..........................................Tab 2
4. BUSINESS ITEMS
A. Aquatic Service Update
B. Update of Pond Repairs
C. Public Hearing on Fiscal Year 2014-2015 Final Budget
i. Presentation of Approved Proposed Budget
ii. Consideration of Resolution 2014-04, Approving
the Fiscal Year 2014-2015 Final Budget ...............................Tab 3
iii. Consideration of Resolution 2014-05, Imposing
Special Assessments and Certifying Roll ..............................Tab 4
D. Consideration of Resolution 2014-06, Setting the
Meeting Schedule for Fiscal Year 2014-2015 .............................Tab 5
E. Monthly Unaudited District Financial Summary .........................Tab 6
5. STAFF REPORTS
A. District Counsel
B. District Engineer
C. District Manager
6. SUPERVISOR REQUESTS
7. ADJOURNMENT

I look forward to seeing you at the meeting. In the meantime, if you have any questions,
please do not hesitate to contact me at [phone].

Sincerely,

Gregory B. Cox

Greg Cox
District Manager
Tab 1
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
June 2, 2014 - Minutes of Meeting
Page 1

MINUTES OF MEETING

Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is
advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and
evidence upon which such appeal is to be based.

MIRA LAGO WEST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Mira Lago West Community
Development District was held on Monday, June 2, 2014 at 7:00 p.m. at the Sunset Grill at
Little Harbor, located at 602 Bahia Del Sol Boulevard, Ruskin, FL 33570.

Present and constituting a quorum:

Robert McCarthy Board Supervisor, Chairman
Hector Ortiz Board Supervisor, Vice Chairman
Jennifer Parra Board Supervisor, Assistant Secretary
Simon Schmieder Board Supervisor, Assistant Secretary

Also present were:

Greg Cox District Manager; Rizzetta & Company, Inc.
Rick Schappacher District Engineer; Schappacher Engineering

Audience

FIRST ORDER OF BUSINESS Call to Order

Mr. Cox called the meeting to order and read the roll call.

SECOND ORDER OF BUSINESS Audience Comments

Gordon Carroll complained about the waterway near 16th Street, stating that the water
appears to be stagnant. Mr. McCarthy asked Mr. Schappacher to take a look at the area.

THIRD ORDER OF BUSINESS Consideration of Minutes of the Board of
Supervisors’ Meeting Held April 7, 2014

Mr. Cox presented the minutes of the Board of Supervisors’ Meeting held on April 7,
2014 to the Board for consideration.
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
June 2, 2014 - Minutes of Meeting
Page 2

On a Motion by Mr. Ortiz, seconded by Mr. Schmieder, with all in favor, the Board approved the
minutes of the Board of Supervisors’ Meeting held on April 7, 2014 as presented for the Mira
Lago West Community Development District.

FOURTH ORDER OF BUSINESS Consideration of Operation and
Maintenance Expenditures for January
2014 and February 2014

Mr. Cox presented the Operation & Maintenance Expenditures for March 2014 totaling
$12,363.47 and April 2014 totaling $5,684.02 to the Board for consideration.

On a Motion by Ms. Parra, seconded by Ms. McGrory, with all in favor, the Board ratified the
Operation & Maintenance Expenditures for March 2014 totaling $12,363.47 and April 2014
totaling $5,684.02 for the Mira Lago West Community Development District.

FIFTH ORDER OF BUSINESS Discussion of County Preserve

Mr. McCarthy explained that a County representative had attended a prior HOA meeting
at the community and was present at the CDD meeting, and Mr. McCarthy provided a brief
summary of the comments made at the HOA meeting.

SIXTH ORDER OF BUSINESS Aquatic Service Update

Keith Remson of Remson Aquatics discussed the status of maintenance of pond #4, for
which several complaints had been received. He explained that hydrilla had overtaken the pond
and that it is being treated. Mr. Remson also reviewed the history of the maintenance and
renovation of pond #9. Ms. Parra requested that Mr. Remson begin submitting inspection reports
with photographs of the ponds included.

Mr. Cox advised the Board of a special pond and storm water management workshop to
be co-hosted by SWFWMD and Rizzetta & Company on June 25th to be held at Rizzetta’s
training facility in Tampa.

SEVENTH ORDER OF BUSINESS Update of Pond Repairs

Mr. Schappacher provided an update regarding recently completed repairs on the banks
of pond #8, noting that the sod looks healthy. He indicated that the banks of pond #7 have some
erosion and areas that may need repair. Mr. McCarthy asked Mr. Schappacher to seek quotes for
the pond banks needing repairs estimated to be several hundred feet in length and also
questioned if the County has funds available to assist with such repairs. Mr. Schappacher also
discussed the issue of fences being built over drainage easements adjacent to homes.

EIGHTH ORDER OF BUSINESS Announcement of Registered Voter Count
and Upcoming Election
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
June 2, 2014 - Minutes of Meeting
Page 3

Mr. Cox announced that the number of registered voters in the District as of April 15,
2014 was 974, according to the County Supervisor of Elections Office, and explained that the
importance of that fact is that f the registered voter count exceeds 250, then the District could
participate in the upcoming November general elections to fill Board seats which expire in
November.

NINTH ORDER OF BUSINESS Presentation of Fiscal Year 2014-2015
Proposed Budget

Mr. Cox presented to the Board for consideration the proposed budget for fiscal year
2014-2015 and reviewed the figures for them, advising that general fund assessment levels for
the next fiscal year would not change from those of the current fiscal year. The Board members
made no changes to the proposed budget as presented.

TENTH ORDER OF BUSINESS Consideration of Resolution 2014-03,
Approving the Proposed Budget and
Setting a Public Hearing

Mr. Cox presented Resolution 2014-03 to the Board for consideration. The Board agreed
to hold the public hearing for final budget adoption on August 4, 2014 at 7:00 p.m.

On a Motion by Mr. McCarthy, seconded by Mr. Ortiz, with all in favor, the Board adopted
Resolution 2014-03, Approving the Proposed Budget and Setting a Public Hearing, for the Mira
Lago West Community Development District.

ELEVENTH ORDER OF BUSINESS Presentation of Semi-Annual Monitoring
Report

Mr. Cox presented the semi-annual monitoring report submitted to SWFWMD by
Ecological Consultants to the Board for review and advised that the report’s notes recommend
the release of pond #7’s Brazilian pepper area from wetlands mitigation monitoring requirements
imposed by the EPC, and requests a similar release from SWFWMD.

TWELFTH ORDER OF BUSINESS Discussion of Use of Watercraft on District
Ponds

Mr. Cox introduced the topic for consideration. Brief discussion ensued. The Board took
no formal action.

THIRTEENTH ORDER OF BUSINESS Monthly Summary of Unaudited District
Financial Statements

Mr. Cox reviewed the summary of unaudited financial statements as of April 30, 2014 for
the Board.
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
June 2, 2014 - Minutes of Meeting
Page 4

FOURTEENTH ORDER OF BUSINESS Staff Reports

District Counsel

Not present; no information to report.

District Engineer

Mr. Schappacher had no additional information to present.

District Manager – Greg Cox

Mr. Cox announced that the next regular meeting is scheduled to be held at 7:00
p.m. on August 4, 2014 at which time the public hearing on adoption of the final budget
for fiscal year 2014-2015 would also be held.

FIFTEENTH ORDER OF BUSINESS Supervisor Requests

There were no additional supervisor requests.

SIXTEENTH ORDER OF BUSINESS Adjournment

On a Motion by Mr. Ortiz, seconded by Mr. McCarthy, with all in favor, the Board adjourned
the meeting at 8:25 p.m. for the Mira Lago West Community Development District.

______________________________ ________________________________
Secretary/Assistant Secretary Chairman/ Vice Chairman
Tab 2
MIRA LAGO WEST COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE · 3434 COLWELL AVENUE · SUITE 200 · TAMPA, FLORIDA 33614
Operation and Maintenance Expenditures
May 2014
For Board Approval
Attached please find the check register listing the Operation and Maintenance
expenditures paid from May 1, 2014 through May 31, 2014. This does not
include expenditures previously approved by the Board.
The total items being presented: $13,539.79
Approval of Expenditures:
__________________________________
______Chairman
______Vice Chairman
______Assistant Secretary