Asbel Estates Homeowners' Association, Inc Book of Standards for Community Living

120 Pages·2012·5.07 MB·English

Asbel Estates Homeowners’ Association, Inc
Book of Standards for Community Living

Table of Contents,
GLOSSARY

THE HO! NEI TATION

Introduction
Mission of tha Ashel Estates Homeowners’ Assadiation
‘The Governing Documents

‘The Roard af Directors

‘Tha Committers

Meetings

Budget nd Finances

Managing the Assocation

Records Request

Rights and Responsibilities

ARCHITECTURAL GU! [ANDARDS & CRITERIA
Introduction
Aspects and Objectives of Architectural Reviorr
‘Man Linbilty for Approval of Plans
Alteratian application
General Taformation
Supporting Dacuments/ Materials
“The Review Procass
Ganeral Information
Indtlal Review
‘Submlseton of Plans te the Bullding Department
Construction Commencement
Final fospaction

Express Approval

eubt se dete 2000
Change or Modifications Made Without Appraval
Reconstruction
Sale of Property

Administrative Fees and Compensation

‘Anpeals Process

SITE IMPROVEMENT STANDARDS
‘Alditions
‘Ak Conditioners
‘Antannae
Architectural Character
Aemings
Barbecues/Smokers/Grills/Fire pits
Birdcages, (swimming pool enclosures)
‘Canopies including large umbrellas
ar Covers
Corrione Lights
lothestines
Derkts and Cancrate Patios
Dog Houses, Kernels and Runs, Invisible Fences
Doors
Driveways and Entranoes to Garage
Elevations (change In Facada) Including reconstruction
Elevations (change in Grade)
Encroachment and Plantings on Common Graunca
Exterior Painting
Fanees
lage - Federal, State, Mil
Firewood
Front Entryway
Frant Roof Changes
Garage
‘Garbage and Trash - Screening of Containers and HVAC Equipment
‘Garden Hoses
‘Gag Tanks (Progane and/or Naturat)
Generators
‘Guttars and Solar Collectors
Holiday Decorations
House Numbers
Irrigation
Lake Slope Maintenance and Erosion Standards
Landscaping
Ta General
Berma
Buffer Landecaplng Betwean Lats
aging ar Landscape Borders
Islands
Landacape Lighting Flood Lights
‘Minimum $22 Requirements ~ Plants and Treas

Publish eae TanEI0
Mulch and Racks, Stones
Plant Matertal ~ Acceptable
Plant Materlal - Unacceptable
Ponds and Waterfalls,
‘Trees ~ Planting
‘Trees ~ Relocation
‘Trees — Removal or Destruction
‘Troas — Street Treas
‘Telllzes, Latte and arches
\Yepetadle, Harland Cutting Gardens, Compost Bins
PASCO COUNTY APPENDEX A APPROVED TREES
PASCO COUNTY APPENDIX® WOTAPPROVED TREES
Lawn Furnishings.
tame
Lawn Furnishings.
Uighting
(ightning Reds and Brushes
Mailbox
Omaments
‘Sutbulldinge, Shade and Storage Containers
Play Structures and Recreational Equipment
‘wm Ganer
Play structures
Play Structures — plastic and other toys
Permanent Basicat Ball Goals
‘Temporary Basketha!! Goals
Rain Bareels
Reflectors
Roofs
Root Extensions/Covering
Seraen apd Storm Doors
‘Screened Lanais (Patios)
sidewalks and Stepping Stance
Signs
‘Skylights and solar Panels:
‘Storm Hurricane Shutters
Swimming Pools and Spas
Water Softeners
Windows - Replacement, Tinting and Treatmants.

FENCE GUIDELINES
APPROVED MAILBOX DESIGN
APPROVED "FOR SALE” or "FOR RENT" SIGN.

APPROVED PAINT COLORS EXHIDIT

POLICIES
ARCHITECTURAL REVIEW COMMITTEE APPLICATION FEES

abs le 2
ASSESSMENT COLLECTION POLICY
‘GUIDELINES FOR COVENANTS" ENFORCEMENT

EMAIL POLICY

STANDARDS FOR EXTERIOR MAINTENANCE OF STRUCTURES AND GROUNDS
FIRCS, FIREARMS, FIREWORKS, ETC,

INSPECTION & COPYING OF ASSOCIATION RECORDS

LAWN MAINTENANCE STANDARDS

MEMBER PARTUCIPATION AT ASSOCIATION MEETINGS

EMER CODE OF CONDUCTIN GENERAL

MEDIBERS IN GOOD STANDING

PETS RESOLUTION

‘STANDARDS FOR PORTABLE STORAGE MOVING CONTAINERS

VEHICLE PARKING AND MAINTENANCE RESOLUTION

VOLUNTEER STANDARD OF CONDUCT AND RESPONSIBILITIES

FORMS
SWIMMING POOLS ALTERATION ADDENDUM
FENCE & LANDSCAPING ALTERATION APPLICATION ADDENDUM

ALTERATION APPLICATION

Eeltion Mistory
First edition, dated April 2008

Nate this Document is proprlatary In nature and may not be: used, duplicated, etc.
axoept with the werttten permission of M/% Homes of Tampa, LLC and Premicr

Cormmurnlry Cansultarts, Inc

Prt dan 74.0010
GLOSSARY

Rirdcages - Screeved enclosure usually wer a pool or palio. The enclosure shall be
attached to the house.

Landscape Bed - Bet! aruund the perimeter of the house ard/or an fland w'thin the
aun. Tae becs yolcaly conta'n s-rubs, trees, and floners.

Lot - The tert of Mot” apples to property vith or withau: a dein,

SWFWMD - Southnest Plone Weter Meragemient District commonly referred ta as
*sivilmud”

Word “may” — Fypicelly used ir cho parase "may be” and moans optienal,
‘Wore! “shall” ~ Typically used in tie phrase “shal be” and means masdatory.

‘Word "should" — Typically used in the ohrase “should be" and meds recommended

Padi ace 7420:
Asbel Estates Homeowners’ Association, Inc
The Homeowners’ Association

1. Introduction

‘The ecrmunity of Ashel Estates is a Masler Planned Community that may be
comprised of as mary as 435 houses. Mil HOMES TAMPA, LLC., te developer, has
envisioned a community whore vesldants cer Iie, work and play.

In order to preserve, -rotoct and enhance the property values of those who
purchase Pauses within the commur'ty of aabel Estates, the Asbel Estates Homeotners!
Assocletion (Assnciation} was created, All awners of proparty within the Asbel Estetes
community are Members of the Association. ‘This Meimborship includes certain
mandatory aa igations, Fnanclal -esponsil es and a cormitment te abide by the deed
(ase) restrictions and rues of the Association,

The purpose of this Book of Standards Is 19 provide an explanation of the
Association's governing documents and to gve tie Members of te Assodaciny an
overview of howe Che Association functions in an easily understaad forinat. This bo3< vill
revtews te rights andl obllqatinns of Members and leaders of Ure Association and present
9 worpilation of the Assoclatinn’s adopied pales, rules and -egulations.

It, Mission of the Asbel ets’ Association

+ Ta mairtsin, protect and enhance the value of the houses and common proacrty
vlthin Asta! Estetes

+ To faster a sense of community among the Members.
+ Topu-sue excellence in all that the Association does.
»To‘tuld 2 community thet is based upon prirciples and values
+ To recore and rranage this vislon trough a system nf gavernance that respects
‘his pesaeciive.
11, The ing Documents
‘Anyur who purchases house in Ashel Estates should receive a cosy of the oF
Ire Declaration of Master Covenants, Cercitions anc. Restrict crs (herein referred to as
“Declaration” cr "CCR'S"), The Articles cf Incarparation (“articles”), The By-laws CBy-
lave) and all amandments thal. may hava bee mac= to each of these documents.
of these documents have been recorded In the public records of Pasco County. Tf you

Udi not *ooeive these documents, notify your ttle company ard request that they
provide tham to you ae required by Florida Statute. Conies "ay he obtained from the

Prbiah due P2010 6
menagemert compery; however, you will be charged = copy fee far the eorument
package. Dociments nay also be viewed and/or dowinlaaded from tie Pasco County

Cerk of Court,

Fal
Homeaymers’ Association:

nin i et overview of the governing decumonts speci ta she: Asbo! Estates

Chopter 730 Fa
Statutes
Homectmers*
Assacative
Derlaralon oF
Coven,
Cardtions ane
Restrlctions (OCR's)

Thapier 0 of te Faia Sinfiies reglales “omeowrers Asscdetons
Fen Abel states and tekes precedence over the fsbal Estates
doaumnents Isted below. Anite that thero Is a dlepancy beri
th stetute ane the Asbel states documents, the statute lh preva
“The OCR's ara recorded in the gublic records of basco co-my. They
estabish @ canted: between the Sssodatin and the proxery oxrers
anal crate oblgatlons which are binding spon th Assoslion art! all
presen and fusure oviners of proparty win Adel Eatrtes. The CCR’: |
Eonar the plas ef developrrent, she method af uration and Ue rights
and responsibil of the assaciion and the awners of property slthin
ie aesorar,

Files ot
Tngorparetion
L

Filed vith the Flora Searetary of State and a ar exhibits Hie CRs,
the. fticles estableh the Asbocktion, as a nobfor-preit corporlion
Lneer Flora la

Byes

tals how the Assocation’ risinal Aas oI Pa conde” Tackle
In this document are tre reculrements for voicing and conducting
meetings, voting rights of Members, elections orouwdres, and job
(eseritios fer offices und conmittess, This recorded as an exhibit to

Taneneirenis oF
Supplements

are recorded et sone pale aR the CRs are Recorded ard may
dd land of hrpose arc tsanal ol gations or restrictions on the provost.
‘emaesirems may 22 made to the OCR Artkies and By-laws 3y the
Developer anti sich tine 7 he Astciation fs tansinned to
homerminer eentrl or they may later ba amended by a vobe of the
Membership 2s outlived isthe OCT’, Articles and By-lews

atch fecal
‘uldalines

“Tne. Asbel Zstakes COR's require what standards end) gudeliwes Tur
imuravaren’s and medifeations tp tie cdarior of 3 house {inl 4ing
structures and landsoop ng) ke developed. The archtectural Guidel nes
‘were ceeted Johtiy by the Board of Pineclors and the Architectural
Powe Corvinitse, (tis ral necessary that thoy be recorled ir the
pubic records af Pasco County and can be amended by the Goerd of
Birectors atthe xnimiendation ofthe Archtecoral Reve Conmlce,

“Rates and
Regulations

“These aro adopted by the B2BKC of Directors to yovem the use of |
roperty, aces and conduct, An exam is Pool ules, les and
Ragutalons ae not rence nthe puble records of 5m County

[ Sead Resohitions’~

Feeiinns are adopled by the Goerd of TWeriors lo exableh rules,
Dotcies, ard procedures or terval governance and. Associlisn
ting, ral 0 regulate eperalon and use, of Con un Property.

Polls sn 476 0
TV, The Board of Directors

‘The governing authority for the Associstion is the Beard of Directors (“Board”)
Currently, there aro reo Membors af the 3naed znd ll are appointed by the Developer.
At the time trat 90% of the tote! number of heuses thet can be bult wfthin Asbel
Estates have beer cerveyed to someone other than a Etllder, t= control of the
Assoclation ya be vansitoned to tye cwme's of hauses within Asbel Estales, Wien the
Lransidin ocaus, all beard positions will be held by Members of the Association.

“The Board of Ditectors is responsisle for the administration of the Associalon.
‘They have the aulhorlty to make and amend! ru'es, adopt paicy, edopt budgets, assess
and eallact assessments, hire and fir> personnel, appoint committees, purchase
Insetaree and enter into’ contracts on behalf of the Association. Tre Board is also
responsible for enforcing the CCR's and all rules and pofleias o* the Aesaciatior. Board
Members must acl whin the scape of thelr avtho-ty and perform thoir duties wrt care
and digence when acting fur the cormmunlly. The Board misy delegate some des to
he commonity manager, an employee of to a committe? but ultimately the Beard is
respaneible for al decision making,

v. The Committees

‘The Board of Directors has the authority to creage committses as it deems
approsriete and fo assign each committee with o specific task. Committees work In an
‘advisory capacly to the Board and do nat have the authority to commit the Bozrd ta an
‘expense of required action, Committee Memhers are appuinled by sud seive at the
pleasure of the Board, Committee Members ray ba removed from their cites for
allure to perform within the scope of the commitee's bormderles. Currently, Asbel
Ttales has two cammittees established, Those commitees arc thelr dies are
deseribed in Fe tabs belove.

ciel Wise Comrise (ARCH

“Tris comiitige 1 Feapo7able “OF reviewing all
Architectyrs Aterzrion Apoications made by
residents fa" improvements to the extorior af
the Rouse or lat. The camnmiltee also reviews
Architect. Guideines and recommends
changes and/or additions Wo Une Board for
edoption,

covenenis Enfortétiant Comite
(ce,

“This Is the heating tibunal for the Association
and has the zuthority to recommend monetzry
{ines far Mernbers who are non-comptart with
the CCR’ and rules of the assodator. They
also advise the Roard on needed clrifialons
tm evisting rules or restrictions and may
recommend adeltial rules or document
amendmerts (or cansidevation by the 32.

ich dae 242000
VI, Mectinas

‘The annual Membership mesting is held ir the last quartar of cach year. A
quorum of 20% ofall owme's pits a representative of the Developer is required 11 order
‘0 conduct business. Its importa: that all owners complete and mall thelr proxy io
the management compéy Mt utdor 2p be counted toward the quorum requrement. 8
proxy 15 & vitton ‘nstrument Wal alloms You to bo counted in actendantoe for the
meeting and aagolns arther oerson to cest your vate on any voting matler precenterl
‘tp tie Membership, Any onner who sence in a proxy 2nd then attends the meeting can
request is proxy be “etme thersby casting his oven votes om ell busiiacs matters, At
4 General Membersrip meeting, Members cen make motions and cast votes on all
austrass matters lstod on the aganca,

Boerd of Olrectors meetings are curducted as teeded. A majority of the Board
Mombors must be preset fo canstiure a eLbrum and to conduct business. Not ce ofall
Boare meetings rust ne ghven ta Members 4 hours In aevence of the meeting. Ang
Treating at whier the Board wil adapt rie budget or approve assessments renuies 2
two week nolficatlon. All Board eneatings are open to the general Membership to
attend: hnwever, motians and vaces are med by the Board Membars anty, Members
may sneak ro ary agenda Item cu'rg ar open discussian periad at the beginning af the
mecting, It a Mamber hac a business ftem that they woul! lke: ta be addressed by the
Board, they may contact the management company to request that the Item be placed
on the agenda, Rack up infernalion about tia requested agenda item should bz made
exailable ta the Board! Members prior to che meeting and the Member requesthig the
‘agenda Ite shoudl be prepared to address iy Board at the “neeting,

Commie: mee:ings are held monthiy, All comritiaes meet on the same
evening. Members are encouraged to valunteer to serve on committees and arn
‘welcome to attend meetings

VIL, Budget and Finances

“The Board nf Directors ie responsible for creating avd adozding the annual

burigel “or the Association.

The meragement company aversees the aecounting needs fer the Assaclatior
and prepares é finandal report each month, An audit of ths financial statements of the
asoclation Is preoared| by ar acra.zng frm es var of the cransior a-aocss, Tre year
end fiienlal state nent is provided 20 all Members.

“The Board Is tasked with levying a7 assessirent an eac’ awrer based upan thal
‘owner's fair share of the anticipazed budgetary needs for the raring year, The budge!
is diuléed inte she expense categories of administrative, grounds malntanance, amenities
maintenance, utiles, and reserves, If applicable, Administrative expenses include the
fost of management, 'ega" and accounting sonvres, office expanses (ie. pring of
ewsibitars, postage, osm assadated wlth lessing a space to conduct the Annual
Membership Meeting) and Insurance, Insurance pofcies (1 place var the Association

bleh dane 242100
inchide Property and Cesuslty, General Liability, Werker’s Compensation, arc! Directors
and Officers Leblliy. The Grounds Mafnierance category Incluces such lkems as
landscape meitienance, pond maintenance, annuals, mulch, an¢ costs essoclated wth
rraintalning the cormraa area wals, fences and algns. ilitfae ‘nelude alecatelty and
vwator. The ros2-ve account funds are 72¢ 'n a separate bank account from the general
funes that ate used to operate the Associstion’s routine business, The purpose of the
reserve auurl Is to ofset tre high costs associated wit fong terr matitenance or
replacement of amenities ovmed by the Assaciation,

Te Beare! Is alsn responsible forthe collectinns of each ovinar’s assessmen’s. A
callection colicy has been adopted by the Boerd and Is published In the Policies, Rules
‘and Regulations section of t's Book of Standards.

VIII, Manauing the Association

4s noted in Seetion TV, the Beard Is responsisle “or ail decision making for the
Assoclatian but can delegate some duties to others, The commurity management
campany has beer contracted by the Bea-d to assist in implemanting the dacslons
‘nade by the Board, The manegemert company has assigned a comr ity manager ft
Asbel Estates, In Fluid, comnmuily monagers aro required to have a CaM license that
Is Iecued by the Deoarlmen! of Business end Profesional Regulations and to attend
‘continuing educatian courses ralated to community management on an annual bests
‘The mrarager “eports 20 the P-esidant of the Borrd and is responsible for overseetng the
day lo dey business of the Association and for imalementing the decisions made by the:
Boare

IX. Records Request

‘Tha management company Is the Keepor of the Association's recards, Conics af
cffidal racores as outined in Florida Statvte 720 wilch regulates Homeowners
‘Assoc aons ca be recuested from the management compary. ‘The request must bo
made in weting, The managerert compery is e-qulred to respond to the “equest
‘within a ten working day periad after receint of tre request. The management: coinpany
till arrange an appointment for the hameawiner bo come. tn ‘ts office and review the
requested rooores, Taere wlll baz fee for say cootes requested.

x nd Responsibliities

(Ploass refer to vext page

In boos.)

Pts dae ata