Amended May 18, 2017

111 Pages·2017·5.64 MB·English

COMMON COUNCIL AGENDA
April 25, 2017
Call Meeting to Order – 6:30 p.m.
Pledge of Allegiance
Roll Call
Approval of Minutes – April 11, 2017, Regular Meeting Minutes P a g e 2
Approval of Bills (Bjerstedt) $
*** NOTE: OFFICIAL ACTION MAY BE TAKEN ON ANY AGENDA ITEM ***
PUBLIC COMMENT, PETITIONS, REQUESTS AND COMMUNICATIONS:
1. Presentation of Focus on Energy Reimbursement-Waste Water Treatment Plant
PUBLIC HEARING:
6:31 p.m.
2. Ordinance 2017-12 Amending Section 2.08 of the City of River Falls Municipal Code Regarding Appointed
Officials-Second Reading and Disposition Page 5
CONSENT AGENDA:
3. Acknowledgement of Minutes
a. Plan Commission – 4/4/17 Page 10
b. Police and Fire Commission – 3/6/17 Page 12
c. BID Board – 2/14/17 Page 14
4. Resolution Awarding Janitorial Services Contract for City Facilities Page 16
5. Resolution Awarding Bid for 2017 Sidewalk, Curb, Gutter, and Structure Repair Program Page 26
6. Resolution Authorizing Professional Services for a Community Signage and Wayfinding Master Plan Page 29
7. Resolution Approving Memo of Understanding between the City of River Falls and Scouting Inc.Page 61
8. Resolution Approving Agreement for Police Facility Feasibility Study Page 68
9. Resolution Regarding Professional Service for Design of Water Main Extension Loop Project Page 75
10. Resolution Approving Request For Border Battle Mountain Bike Event/City Assistance Page 78
11. Resolution Approving Request for Minnesota High School Cycling League Event/City Assistance Page 80
12. Resolution Approving Request for Icebox 240/480 Race/City Assistance Page 82
13. Resolution Regarding Use Agreement Between the City of River Falls and University of Wisconsin-River
Falls (Power Plant Offices) Page 84
REPORTS:
14. City Administrator’s Report Page 91
15. Comptroller’s Report
ANNOUNCEMENTS:
16. Arbor Day 2017 Proclamation Page 102
17. 2017 Clerks’ Week Proclamation Page 106
18. Mayor’s Appointments Page 107
ADJOURNMENT Post 4/13/17; Publish 4/20/17
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CITY OF RIVER FALLS, WISCONSIN
COMMON COUNCIL PROCEEDINGS
April 11, 2017
Mayor Toland called the meeting to order at 6:301 p.m. in the City Council Chambers located in City Hall.
City Council Members Present: Todd Bjerstedt, Jeff Bjork, David Cronk, Christopher Gagne, Scott
Morrissette, Diane Odeen, Hal Watson
Members Absent: None
Staff Present: Scot Simpson, City Administrator; Julie Bergstrom, Assistant City Administrator; Gordon
Young, Police Chief; Amy Peterson, Development Services Director; Brandt Johnson, Management Analyst
Fellow; City Attorney Dan Gustafson; Reid Wronski, City Engineer; Keri Schreiner, Management Analyst;
Scott Nelson, Fire Chief; Kevin Westhuis, Utility Director; Mike Stifter, Operations Director; Nancy Miller,
Library Director
Others: Thomas Jensen, Pat Crowley, others
The Pledge of Allegiance was said.
APPROVAL OF MINUTES:
March 28, 2017, Regular Meeting and Closed SessionMinutes
MSC Cronk/Gagne approve minutes. Unanimous.
APPROVAL OF BILLS:
Bills $422,518.73
MSC Watson/Bjerstedt move to approve bills subject to the comptroller. Unanimous.
PUBLIC COMMENT, PETITIONS, REQUESTS AND COMMUNICATIONS:
Thomas Jensen, 2120 Greenwood Valley Drive, expressed his concerns regarding Greenwood Valley Drive and
the intersection of Cemetery Road and Main Streets. He was concerned about speeding and the traffic at these
locations. At the conclusion of Jensen’s remarks, Mayor Toland said he would speak with the Police Chief about
his concerns.
Recognition of Alderperson Cronk
Library Director Nancy Miller thanked Alderperson Cronk for his many years of service on the Library Board.
She said he has been a calm and informed member of the board. She really appreciated his time and efforts.
The Mayor personally thanked Alderperson Cronk for his service. The Mayor then read a statement of
recognition and thanks. He presented Cronk with a plaque. Alderperson Cronk said it was an honor to represent
the citizens. He talked about the pride in the community and said the continued work by the Council and staff
would continue to make everyone feel more pride in the future.
Alderperson Bjork paid tribute to Cronk saying he was one of the reasons that make River Falls so special and
great. Alderperson Morrissette talked about Dave’s assistance when he got on Council and the great respect he
had for him. He appreciated everything Cronk had done.
PUBLIC HEARING:
Ordinance 2017-09 - an Ordinance Amending the Definition of Building Height in Title 17-Zoning of the
Municipal Code - Second Reading and Disposition
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The Mayor recessed into a Public Hearing at 6:51 p.m. for public comment. There was none. At 6:52
p.m., the Mayor moved back into Open Session. MSC Morrissette/Cronk move to approve the ordinance.
Unanimous.
Ordinance 2017-10 - An Ordinance Establishing Regulations for Columbaria and Mausoleums in Title 17-
Zoning of the Municipal Code - Second Reading and Disposition
The Mayor recessed into a Public Hearing at 6:52 p.m. for public comment. There was none. At 6:53
p.m., the Mayor moved back into Open Session. MS Watson/Bjork move to approve the ordinance. City
Administrator Simpson noted the ordinance numbering was off in the packet but said the ordinance numbers
were correct on the agenda.
Watson amended his original motion to approve an Ordinance Establishing Regulations for Columbaria
and Mausoleums in Title 17-Zoning of the Municipal Code. Second by Cronk. Unanimous.
Ordinance 2017-11 - An Ordinance Amending Chapter 2.16 Fire Protection - Second Reading and Disposition
The Mayor recessed into a Public Hearing at 6:54 p.m. for public comment. There was none. At 6:54
p.m., the Mayor moved back into Open Session. MS Odeen/Cronk move to approve the ordinance. Bjork
asked about the ordinance number. Simpson said it was correct on the agenda and in the packet. The motion
passed unanimously.
Combination “Class A” Liquor and Class ”A” Beer License for Shopko Stores Operating Co. LLC – Disposition
by motion
The Mayor recessed into a Public Hearing at 6:54 p.m. for public comment. There was none. At 6:55
p.m., the Mayor moved back into Open Session. MS Morrissette/Gagne move to approve the license.
Morrissette had questions for the agent. Morrissette asked Pat Crowley if he understood the role of an agent; if
he understood that if he was not present at the time of any alcohol infractions, he was still responsible; and if he
taken his responsible server class. Crawley answered yes to all. The license was approved unanimously.
CONSENT AGENDA:
Resolution No. 6140 Regarding Extension of Agreement for Prosecution Services with Bakke Norman Law
Office
MSC Odeen/Morrissette move to approve the Consent Agenda. Unanimous.
ORDINANCES AND RESOLUTIONS:
Ordinance 2017-12 Amending Section 2.08 of the City of River Falls Municipal Code Regarding Appointed
Officials-First Reading
No comment.
REPORTS:
Emergency Weather Awareness Report
Chief Young provided a report on severe weather awareness week. The City will be holding two tornado drills
on April 20. Young talked several things including the 2017 siren testing schedule, the location of the eight
sirens and when they are activated, the types of hazards, the Hoffman Park Storm Shelter, Skywarn storm
spotting class, and emergency preparedness. Chief Young provided some information websites for the public:
www.ready.gov and www.nws.noaa.gov. He also talked about the Everbridge system of mass notification that
the public can sign up for on the Police Department’s webpage.
Alderperson Morrissette asked questions about signing up for Everbridge and also about the storm spotter class.
Alderperson Gagne asked about the Everbridge system. Gagne had further questions. Alderperson Odeen asked
if the City used National Weather Service alerts. Young said yes.
City Administrator’s Report
City Administrator Simpson mentioned important dates. He expressed appreciation for Alderperson Cronk’s
service and appreciation on behalf of City staff. 3
ANNOUNCEMENTS:
Mayor’s Appointment
RIVER FALLS HOUSING AUTHORITY
Appointment of Matt Fitzgerald to fill vacancy through December 2022
MSC Morrissette/Cronk move to approve the appointments. Unanimous.
MS Cronk/Morrissette move to adjourn at 7:18 a.m. Unanimous.
Respectfully submitted,
Kristi McKahan, Deputy City Clerk
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MEMORANDUM
TO: Mayor Toland and City Council
FROM: Brandt Johnson, Management Analyst Fellow
DATE: April 25, 2017
TITLE: Ordinance 2017-12 Amending the Municipal Code Regarding Appointed
Officials – Second Reading and Disposition
RECOMMENDED ACTION
Adopt Ordinance 2017-12 Amending the Municipal Code Regarding Appointed Officials. First
Reading is scheduled for April 11, 2017, and Second Reading for April 25, 2017.
BACKGROUND
It is important that, from time to time, departments review and update their ordinances to
reflect changes to City official titles, appointments and their terms within the Municipal Code.
The purpose of this ordinance is to reflect current City official titles, appointments and their
current term agreements in the Municipal Code.
DISCUSSION
The following outlines each of the proposed changes contained in the Ordinance.
• Section 1: Updates and or removes the official titles and terms of the following positions:
Update the City Clerk ‘How Appointed’ from City Council to City Council on
o
recommendation of City Administrator.
Update the City Treasurer ‘How Appointed’ from City Council to City Council
o
on recommendation of City Administrator.
Update the City attorney term from Annual to Contract.
o
Update the City Engineer ‘How Appointed’ from City Council to City Council on
o
recommendation of City Administrator.
Update the City Assessor term from Annual to Contract.
o
Update the Health Officer term from Annual to Contract.
o
Remove the Public Works Director official title and replace it with Operations
o
Director.
Update the Operations Director ‘How Appointed’ from City Council to City
o
Administrator.
Update the City Auditors term from Annual to Contract.
o
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Update the Utility Director ‘How Appointed’ from City Council to City
o
Administrator.
Update the Finance Director ‘How Appointed’ from City Council to City Council
o
on recommendation of City Administrator.
Remove the Affirmative action officer official.
o
• Section 2: Removes the Public Works Director title and replaces it with Operations
Director.
• Section 3: Eliminates Section 2.08.200 that refers to the Affirmative Action Officer
position.
CONCLUSION
Passage of the Ordinance 2017-12 amending the Municipal Code regarding Appointed Officials
is recommended to reflect current City official titles, appointments and terms in the Municipal
Code.
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ORDINANCE NO. 2017-12
AN ORDINANCE AMENDING THE
MUNICIPAL CODE REGARDING APPOINTED OFFICALS
THE COMMON COUNCIL OF THE CITY OF RIVER FALLS DO ORDAIN:
SECTION 1. That Section 2.08.020 of the City of River Falls Municipal Code be amended as
follows:
2.08.020 - Appointed officials.
The following shall be the appointed officials of the city who shall be appointed in a
manner prescribed by the city council and for the term indicated:
How
Official Term
Appointed
City council on
City clerk Indefinite
recommendation of City Administrator
City council on
City treasurer Indefinite
recommendation of City Administrator
Annual
City attorney City council
Contract
City council on
City engineer Indefinite
recommendation of City Administrator
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Indefinite
City assessor City council
Contract
Annual
Health officer City council
Contract
Chief of police Police & fire commission Indefinite
Chief of fire dept. Police & fire commission Indefinite
Public works director
City Administrator Indefinite
Operations director
City administrator City council Indefinite
Annual
City auditor City council
Contract
Utility director City Administrator Indefinite
Finance director City Administrator Indefinite
Affirmative action officer City council Indefinite
SECTION 2. That Section 2.08.150 of the City of River Falls Municipal Code be amended as
follows:
2.08.150 - Public works director Operations Director.
A.How Appointed. See Section 2.08.020 of this municipal code.
B. Powers and Duties. The position of public works director Operations Director is
created and the director shall have such powers and duties as set forth in the Wisconsin
Statutes, and shall perform such other duties as may be adopted from time to time by
the city council in the form of a job description. The public works director Operations
Director shall supervise such subordinates and departments as the city council, by
resolution, deems fit.
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SECTION 4. That Section 2.08.200 of the City of River Falls Municipal Code be repealed.
SECTION 5. This Ordinance shall take effect on the day after publication.
Dated this 25th day of April, 2017.
FOR THE CITY OF RIVER FALLS
ATTEST: Dan Toland, Mayor
Amy White, City Clerk
Adopted: _________________
Published: _________________
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Community Development Department
222 Lewis Street
River Falls, WI 54022
715.425.0900
www.rfcity.org
MINUTES
PLAN COMMISSION
April 4, 2017, at 6:30 p.m.
City Council Chambers
Members Present: Dan Toland, Scott Morrissette, Andrew Brown, Lisa Moody, Susan Reese
Members Absent: Mary Van Galen
Staff Present: Amy Peterson, Brandy Howe
Others Present: Catherine Fromet with Studio Graphique (via conference call)
CALL TO ORDER/ROLL CALL
Meeting convened at 6:30 p.m. The Pledge of Allegiance followed.
APPROVAL OF MINUTES
M Morrissette/S Moody: Motion carried 5-0.
PUBLIC COMMENTS
There were no public comments at this meeting.
CURRENT PLANNING
1. Public Review and consideration of a resolution authorizing professional services for a Community
Signage and Wayfinding Master Plan
Howe provided a brief update on the Community Signage and Wayfinding Master Plan project. She
indicated that the request for proposals were sent out to six firms on February 17, 2017, and staff hosted a
pre-proposal meeting on February 24 with all six firms were in attendance. Proposals were due on March
17 and four were received by staff. A review committee met on March 23 to review and rank the proposals
based on the following factors: ability to provide timely and quality deliverables, experience of the project
team and proven success of other projects, customer satisfaction and references, demonstrated
understanding of the project, experience and creativity in graphic design, value of service relative to
proposed costs, and quality and completeness of proposal. The committee narrowed it down to two firms
and interviews and reference checks were conducted. Howe noted that Studio Graphique rose to the top of
the list. Their proposal was well written and demonstrated the firm’s creativity while also providing an
adequate level of detail on the project scope. The review committee felt they were the most likely to
articulate River Fall’s unique story and to deliver a creative, visually appealing product. Further, they had
glowing reviews from the references provided. Howe noted that moving forward, a steering committee will
be formed and responsible for advising the planning process and making decisions. The Plan Commission
will be kept informed of project progress over the six month planning period.
Morrissette asked who would be on the steering committee. Howe responded that Studio Graphique
recommends 6-8 individuals representing a variety of stakeholder groups, such as city officials, residents,
business owners, developers, and institutional representatives.
Reese asked when staff would expect wayfinding signs to be in place after the plan has been completed.
Peterson responded that one of the purposes of the plan document is to outline an implementation and
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